Evernote Checklist vs Checkbox: Key Differences Explained

Evernote is a powerful tool that allows users to take notes, organize their ideas, and keep track of tasks efficiently. Among its many features, it offers the functionality of creating checklists and using checkboxes. While both options may seem similar at first glance, they serve different purposes and understanding their distinctions can help users make the most out of Evernote.

A checklist is designed to help users keep track of specific tasks or items required for an event, project, or plan. By creating a checklist, users can easily visualize and manage the progress of their goals. With a simple click, they can mark a task as completed and focus on the remaining items. This feature is particularly useful for grocery lists, packing for trips, or organizing a work schedule.

On the other hand, checkboxes serve as a visual aid to organize, tag, or indicate the importance of a specific piece of information within a note. By integrating checkboxes, users can prioritize their tasks, highlight essential points, or categorize different sections of a note for better organization. Even though checkboxes can still be used to track completed tasks, their primary function extends to an overall organization of all kinds of information within a note. So, whether you’re working on a presentation or planning a dinner party, Evernote offers versatile solutions that cater to all your organizational needs.

Evernote Checklist vs Checkbox

Evernote is a popular note-taking application that is known for its easy-to-use features and flexibility in organizing and storing information. One of the powerful features Evernote offers is the ability to create checklists and checkboxes within your notes. Although they might seem similar at first glance, there are key differences between the two.

Understanding Checklists

Checklists in Evernote are useful for creating structured and organized lists of tasks, steps, or items. To create a checklist, simply click on the “Checklist” button in the formatting toolbar when creating or editing a note. This will insert a checkbox and a line for you to enter your list item. Pressing Enter after entering an item will automatically add another checkbox for the next item in the list.

A common use case for checklists is project management or task management, where you can create a note with a list of tasks that need to be completed. As you complete each task, you can mark off the checkbox, signifying that the task has been completed.

Understanding Checkboxes

Checkboxes, on the other hand, are more versatile and can be used in various ways within your notes. They don’t necessarily need to be in a list format, and you can use them alongside text or even within tables. To add a checkbox, simply click the “Checkbox” button in the formatting toolbar when creating or editing a note.

One popular use of checkboxes is within a table, where you can create a grid with task descriptions in one column and a checkbox in another column. This allows you to create a more visual way to track tasks and can be especially helpful when collaborating with others.

In conclusion, although they might seem similar, checklists and checkboxes serve different purposes in Evernote. Understanding the difference between them can help you enhance your note-taking experience and better organize your tasks and information.

Creating Checklists and Checkboxes

In Notes

Creating checklists and checkboxes in Evernote is simple and efficient. Both options serve different purposes within a note. Checklists are useful for organizing tasks or items, whereas checkboxes can be utilized for adding interactivity to your notes.

To create a checklist in Evernote, follow these steps:

  1. Open the desired note.
  2. Click on the Insert menu in the toolbar.
  3. Select Checklist.
  4. Begin typing your list items, and press Enter to add more.

For creating checkboxes within the text, follow these steps:

  1. Open the desired note.
  2. Click on the Insert menu in the toolbar.
  3. Select Checkbox.
  4. A checkbox appears beside the text, which can be toggled on or off.

Both checklists and checkboxes can be used in the same note, providing flexibility to organize your information effectively.

On Different Platforms

Evernote’s checklist and checkbox features are available across multiple platforms, including Windows, Mac, iOS, and Android devices. The process of creating them is slightly different for each platform.

Windows and Mac:

  1. Open the desired note.
  2. Click on the Insert menu in the toolbar.
  3. Choose either Checklist or Checkbox.
  4. Add your list items or checkboxes accordingly.

iPhone, iPad (iOS):

  1. Open the desired note.
  2. Tap on the Edit button.
  3. Tap the + icon on the document toolbar.
  4. Choose the Checklist option for checklists or the Checkbox option for checkboxes.
  5. Add your list items or checkboxes accordingly.


  1. Open the desired note.
  2. Tap on the Edit button.
  3. Tap on the + icon on the document toolbar.
  4. Choose Insert and select either Checklist or Checkbox.
  5. Add your list items or checkboxes accordingly.

Here is a table to summarize the features and usage of checklists and checkboxes in Evernote, across various platforms:

Feature Windows Mac iOS Android
Checklists ✔️ ✔️ ✔️ ✔️
Checkboxes ✔️ ✔️ ✔️ ✔️

Using checklists and checkboxes in your Evernote notes ensures organized and interactive content. They help improve clarity and functionality, regardless of the platform you are using.

Adding Checkboxes and Checklists

Methods and Techniques

In Evernote, you have the ability to create both checklists and checkboxes for your notes, allowing you to track tasks and action items effectively. To add a checkbox, simply click the checkbox icon in the toolbar of the note editor. This will insert an empty checkbox, represented by an open square bracket followed by a close square bracket. You can then type your to-do item or action item adjacent to the checkbox.

A quick way to create a checklist is to use the bulleted list option. Click the bulleted list icon in the toolbar and then start typing your to-do item or action tasks on a new line, pressing Enter to add the next item. To transform the bulleted list into a checklist, click on the individual bullet points and select the checkbox icon. This will replace the bullet points with checkboxes one by one, giving you a functional to-do list where you can track your tasks by ticking off the boxes.

Using Shortcuts

To expedite the process of adding checkboxes and checklists in Evernote, make use of the available shortcuts. Press Ctrl + Shift + C (Windows) or Cmd + Shift + C (Mac) to insert a new checkbox at the cursor position. As for checklists, use the respective shortcuts Ctrl + Shift + B (Windows) or Cmd + Shift + B (Mac) to insert a bullet point, and then select the checkbox icon to convert it.

Action Windows Mac
Insert a checkbox Ctrl + Shift + C Cmd + Shift + C
Insert a bullet point Ctrl + Shift + B Cmd + Shift + B

Leveraging these methods, techniques, and shortcuts, you can effectively add and manage checkboxes and checklists within your Evernote notes, streamlining your task tracking process.

Using Checklists for Various Purposes

Evernote is a versatile platform for organizing and capturing various types of information. One of the most useful features it offers is the ability to create checklists for different purposes, such as grocery lists, tasks, and checklists. In this section, we will discuss how to effectively use checklists within Evernote.

Checklists in Evernote can be created using either checkboxes or the checklist feature. Checkboxes offer more flexibility, as they can be inserted anywhere within a note and can be mixed with other types of content. To insert a checkbox, simply click the “Insert Checkbox” button in the toolbar, or use the shortcut Ctrl + Shift + C. Once you have created a checkbox, you can easily mark it as completed by clicking on it.

On the other hand, the checklist feature provides a more structured format for creating lists. To create a checklist within a note, click the “Insert Checklist” button or use the shortcut Ctrl + Shift + L. This will create a new line with a checkbox and a bullet point, allowing you to easily add items to your list. Checklists created using this feature can also be reordered by dragging and dropping the items.

One popular use of Evernote checklists is creating a grocery list. You can create a new note for your grocery list, and then use checkboxes or the checklist feature to list the items you need to purchase. By having your grocery list in Evernote, you can effortlessly access it on your mobile device while shopping, and you can effortlessly share it with your family members, so everyone is up-to-date on the household’s needs.

Evernote checklists are also helpful for managing tasks, whether it’s personal or work-related. You can create a note for daily or weekly tasks, and use checkboxes or the checklist feature to list your to-dos. This will help you stay organized and focused, as you can easily access and update your tasks anytime, anywhere.

In conclusion, the use of checklists in Evernote provides a versatile and efficient way to manage various aspects of your life, from grocery lists to tasks and checklists. By utilizing the features and flexibility of Evernote, you can easily tailor your checklists to your specific needs and preferences, helping you stay organized and efficient.

Advanced Features and Workarounds

When using Evernote, you may encounter some differences between creating a checklist and utilizing checkboxes. This section will delve into advanced features and workarounds for both options, covering relevant topics like strikethrough, handling bugs, and legacy workarounds.


In Evernote, the strikethrough feature is available to modify your text. To apply this effect to completed tasks, simply select the text within either your checklist or checkbox item, and apply the strikethrough formatting. This helps visually distinguish between completed and pending tasks.

Handling Bugs

Occasionally, you may encounter bugs pertaining to the functionality of checklists or checkboxes within your notes. Timely reporting of these issues to Evernote’s support team is essential. While awaiting their resolution, you might consider using alternative formatting options, like bullet points or entering tasks on separate lines, as temporary workarounds.

Legacy and Workarounds

Some users, particularly those accustomed to the older Evernote versions, might prefer using the old way of handling lists. This may involve adding a checkbox manually next to each item in an existing list. While this approach may provide additional control over the list appearance, it lacks the convenience of using the built-in checklist feature.

However, you can always try workarounds to incorporate checkboxes in the legacy version. For example, you can manually insert a space before the checkbox to align it with the list items or use indentation for further customization.


Here’s a brief comparison between Checklists and Checkboxes in Evernote:

Feature Checklist Checkbox
Handling Bugs Report to Support Alternative Formatting
Legacy Use Built-in Checklist Manual Checkbox + Indentation

Staying informed about the diverse features and workarounds for Evernote’s checklists and checkboxes will help you achieve optimal organization and productivity while handling tasks and notes within the platform.