Evernote vs Asana: Comparing Productivity Tools for Efficiency

In today’s fast-paced world, staying organized and managing tasks efficiently is critical for both personal and professional success. Two popular productivity apps that aim to assist users in this regard are Evernote and Asana. While both platforms share a common goal of boosting productivity, they serve different purposes and cater to different user needs.

Evernote is a versatile note-taking app that allows users to create and organize notes, images, and web clippings in one centralized place. Its powerful search feature, tagging system, and intuitive notebook structure make it an ideal tool for individuals who want to consolidate information, brainstorm ideas, or create a personal knowledge database.

On the other hand, Asana is a comprehensive project management and collaboration tool designed to help teams plan, execute, and track projects from start to finish. Its features include task assignment, due dates, status updates, progress charts, and communication tools, making it perfect for organizations that require seamless coordination across team members to efficiently complete projects.

Evernote and Asana Overview

Evernote and Asana are two popular productivity tools that cater to different needs of individuals and teams. While Evernote focuses on note-taking and organizing information, Asana emphasizes task management and collaboration.

Evernote is a versatile tool designed for capturing, organizing, and accessing notes, documents, and other information. Users can create text notes, attach files, and save web pages, which can be easily organized into notebooks. Features like web clipping, tags, search, and sharing make it highly useful for personal, academic, and professional settings. Additionally, Evernote works across multiple platforms (Windows, macOS, iOS, and Android), allowing users to access their notes from any device.

On the other hand, Asana is a powerful task management and collaboration tool best suited for teams and organizations. It helps users plan, coordinate, and track work in a visual and intuitive manner by creating and assigning tasks, setting deadlines, and monitoring progress. Asana offers multiple views, such as list, board, and timeline, to better organize projects and track progress. Integrations with other productivity and communication tools further enhance its capabilities.

Tool Primary Function Target Audience Platforms Key Features
Evernote Note-taking and organizing information Individuals, students, and teams Windows, macOS, iOS, Android Web clipping, tags, search, sharing
Asana Task management, collaboration, and project tracking Teams and organizations Web, iOS, Android List, board, timeline views, integrations

Confidently, both Evernote and Asana excel in their respective functionalities and cater to different user needs. Deciding between the two tools depends on whether you require a note-taking and organizing platform or a comprehensive task management and collaboration solution.

Core Features and Functions

Evernote and Asana are popular productivity tools that offer a variety of features to help users stay organized and manage their tasks efficiently. This section will compare and contrast the core features and functions of these two platforms.

Evernote is primarily a note-taking application that enables users to create, store, and organize notes, documents, and multimedia files. Some of its key features include:

  • Rich text editing for notes, allowing users to format text, add images, and create lists.
  • Multimedia support for adding images, audio recordings, and other file types to notes.
  • Web clipping, which allows users to save entire web pages or parts of web pages to their notes.
  • Integrations with popular tools like Google Drive, Slack, and Microsoft Outlook.
  • Tagging and search functionality for easily finding and organizing notes.

Asana focuses on task and project management, making it a better choice for teams collaborating on larger projects. Its core features include:

  • Task creation with the ability to assign tasks to team members, set due dates, and add descriptions.
  • Project organization using boards, lists, and calendar views to visualize project progress.
  • Goals setting to track and align team objectives with company strategies.
  • In-app communication functionality, such as commenting on tasks and mentioning team members.
  • Integration with commonly used tools like Google Calendar, Slack, and Salesforce.

While both Evernote and Asana share some basic features, such as integrations with other tools and support for text formatting, their main focus substantially differs. Evernote is designed for personal note-taking and organizing information, whereas Asana is a team-oriented, project management application.

In terms of support, Evernote offers a knowledge base, user forums, and email support for premium users. On the other hand, Asana provides a comprehensive help center, a community forum, and an option for direct email support for customers with paid plans.

The table below provides a high-level comparison between the core features of Evernote and Asana:

Feature Evernote Asana
Notes Rich text editing, multimedia support, web clipping Task descriptions
Tasks Limited to personal tasks and checklists In-depth task and project management
Project Views Linear organization, notebooks Boards, lists, and calendars
Goals Not directly supported Align and track team objectives
Integrations Google Drive, Slack, Microsoft Outlook, and more Google Calendar, Slack, Salesforce, and more
Support Knowledge base, user forums, email support (premium) Help center, community forum, email support (paid plans)

When deciding between Evernote and Asana, it primarily depends on your specific needs and priorities. If you require a feature-rich note-taking platform for personal use, Evernote might be the better choice. However, if your focus is on project management and collaboration within a team, Asana’s core features make it a more suitable tool.

Supported Platforms and Devices

Evernote and Asana are both popular tools that cater to different needs, but they share the common goal of helping users stay organized and focused. In this section, we will discuss the platforms and devices supported by each of these applications.

Evernote is designed to work seamlessly across multiple platforms, giving users the flexibility to sync their notes and files between devices. Evernote has a web version along with native applications that are available for download on both Android and iOS devices. This level of compatibility ensures that users can access their content from any device, provided they have an active internet connection.

Asana, on the other hand, is primarily a web-based platform with a focus on collaboration between multiple users. It helps teams track tasks and projects in a central location, ensuring that everyone stays informed about their progress. Asana also features mobile apps for both Android and iOS to ensure teams can access their projects while on-the-go.

Here is a table summarizing the platform support for Evernote and Asana:

Application Web Android App iOS App
Evernote Yes Yes Yes
Asana Yes Yes Yes

Both applications have been optimized for use on mobile devices, ensuring that the user experience is not compromised when accessed via a smartphone or tablet. As a result, people can effectively manage their notes, tasks, and projects even when they’re away from their desktop.

In conclusion, both Evernote and Asana offer a comprehensive range of platform support that caters to the needs of their users. Whether it’s taking notes or managing team projects, users can access these applications on web, Android, and iOS devices to stay organized and execute their tasks efficiently.

User Interface and Design

When comparing Evernote and Asana, it’s important to consider their user interfaces and designs. Both applications strive to create an aesthetically pleasing and functional environment for users to manage projects and tasks. However, there are some noticeable differences in their approaches.

Evernote is primarily a note-taking app, with its interface focused on organizing and storing information in a clean and straightforward manner. The design is simple, featuring a left sidebar for easy navigation between notebooks, tags, and shortcuts. The main area displays a list of notes, with the selected note displayed in a larger viewing pane. The minimalist design allows users to focus on their content while still providing essential organization features.

Asana, on the other hand, is a project management tool with a more complex interface designed to help teams collaborate effectively on tasks and projects. The design utilizes task lists, boards, and timeline views to present an organized and visual representation of projects. With features like customizable dashboards and the ability to switch views, users can tailor the interface to suit their preferences.

In terms of aesthetics, both Evernote and Asana are visually appealing, but they cater to different needs. Evernote’s clean and minimalistic design facilitates concentration and clarity for individual note-taking or storage purposes. Asana’s interface, with its various views and options for customization, gives users the flexibility to manage projects as desired.

A key aspect of a user-friendly interface is accessibility. Evernote offers a consistent experience across platforms, including web, desktop, and mobile applications. Asana also provides native apps for various devices, ensuring that its powerful project management capabilities are always within easy reach for users.

When considering the user interface and design, it’s clear that both Evernote and Asana prioritize simplicity and functionality in their respective areas of expertise. Evernote excels in providing a clean and organized environment for note-taking and information storage, while Asana’s interface caters to the complexities of team collaboration and project management.

Collaboration and Team Management

When it comes to collaboration and team management, both Evernote and Asana have distinct features that cater to the needs of their users. Evernote is a versatile note-taking and organization tool, while Asana is specifically built for project management and team collaboration.

In the context of managing projects, Asana allows you to create tasks, assign them to team members, and set due dates. You can also organize tasks into boards or lists, making it easy to visualize the progress and flow of work. Evernote, on the other hand, allows you to create notes, notebooks and tags, but lacks features like task assignment and progress tracking.

Collaboration among team members is seamless in Asana, as it’s designed to facilitate communication and provide a platform where team members can share ideas, exchange comments, and engage in discussions related to their projects. Asana also offers direct integrations with several third-party tools, such as Slack, Dropbox, and Google Drive, enabling smoother communication and file sharing between team members. Evernote isn’t primarily designed for team collaboration, but it does allow users to share notes and notebooks with others.

Here’s a table comparing some core collaboration and team management features in Evernote and Asana:

Feature Evernote Asana
Task Management No Yes
Team Collaboration Limited Strong
Assigning Tasks No Yes
Project Tracking No Yes
Third-party Integrations Limited Extensive

In conclusion, while Evernote is a powerful tool for note-taking and organizing individual tasks, it falls short in comparison to Asana when it comes to collaboration and team management. Asana is the clear choice for managing projects and enabling seamless communication among team members.

Task and Project Management

When comparing Evernote and Asana, both tools serve different purposes in the realm of task and project management. While Evernote is primarily a note-taking application, Asana is designed specifically for managing tasks and projects.

Evernote helps users by creating and organizing notes, which can include tasks as well. You can use checkboxes to create simple task lists, categorize tasks with tags, and set reminders. However, Evernote might not be the ideal tool for more complex project management scenarios, as it lacks built-in features such as task dependencies, progress tracking, and collaboration among team members. Nonetheless, Evernote can be a useful tool for individuals or small teams to manage basic task lists and keep their work organized with its note-taking capabilities.

Features Evernote
Task Lists

Asana is specifically designed for project and task management, making it more suitable for teams and organizations to collaborate on various projects. With Asana, users have the capability to create and organize tasks, assign them to team members, set priorities, and track statuses. It offers a robust set of features for workflow management, such as task dependencies, progress tracking, and integration with other tools to enhance communication and collaboration. Asana supports both simple to-do lists and more advanced project management methodologies like Kanban boards and Gantt charts.

Features Asana
Task Lists

In terms of task and project management, Asana provides more comprehensive features for managing tasks, setting priorities, and tracking progress. But if your needs are more focused on note-taking and keeping track of simple to-do lists, Evernote could be a sufficient choice.


Evernote and Asana both offer a variety of integrations that can facilitate a smoother workflow and improve productivity. Let’s take a look at some of the popular integrations each offers.

Evernote integrates well with cloud storage services like OneDrive and Google Drive, making it convenient for users to save and access their notes and documents from any device. It also supports collaboration tools like Microsoft Teams, allowing users to share and discuss notes directly within the Teams platform.

Asana, on the other hand, focuses more on project management features and thus integrates with task management tools like Trello and Todoist. It also supports integration with communication platforms like Slack for seamless team collaboration.

Both Evernote and Asana can be integrated with automation software like Zapier, which enables users to automate repetitive tasks and create custom workflows. This can significantly increase efficiency and save time on routine tasks. Furthermore, both Evernote and Asana offer APIs for users to create custom integrations tailored to their specific needs.

Here’s a brief comparison of the integrations offered by Evernote and Asana:

Integration Evernote Asana
OneDrive Yes No
Google Drive Yes No
Microsoft Teams Yes No
Trello No Yes
Todoist No Yes
Slack No Yes
Zapier Yes Yes
API Yes Yes

In summary, Evernote offers better integration with cloud storage and collaboration tools, while Asana excels in integrating task management and communication platforms. Automation software and APIs are available for both, providing ample opportunities for customization and efficiency improvements.

Syncing and Offline Access

Evernote and Asana both offer syncing capabilities, allowing users to keep their data up-to-date across multiple devices. This ensures that you have access to the latest version of your notes and tasks, regardless of the device you’re using.

Evernote is known for its real-time syncing between devices, meaning that updates made on one device are immediately accessible on another. This seamless syncing process contributes to a more consistent user experience, even when you switch between your smartphone, tablet, or computer.

Asana also provides syncing across devices, but its primary focus is on task management and team collaboration. When changes are made to a task or project, Asana automatically updates the information for all team members. This ensures everyone is on the same page, no matter where they are or what device they’re using.

With regard to offline access, both Evernote and Asana offer the ability to work without an internet connection. Evernote has a strong focus on offline access, allowing users to view, edit, and create notes while offline. Once you’re back online, your changes are synced to the cloud, ensuring a smooth transition between offline and online work.

Asana, on the other hand, has limited offline capabilities. Offline access in Asana is mainly intended for viewing existing tasks and making minor edits. To create new tasks or make more significant changes, you need to have an internet connection. This means that Asana’s offline functionality is not as comprehensive as Evernote’s.

In summary, both Evernote and Asana provide syncing and offline access to their users. While Evernote excels with real-time syncing and comprehensive offline access, Asana favors a more collaborative approach, focusing on team synchronization. Keep your specific needs in mind when choosing between these two platforms for your personal or business requirements.

Organizing and Searching

Evernote and Asana are both popular tools for organization and productivity, each with their own unique features. This section will compare their organizing and searching capabilities, focusing on aspects like search, folders, and labels.

In Evernote, notes are the primary element, which can be organized into notebooks and further grouped into stacks. This hierarchical structure makes it easy to arrange and categorize your content. Additionally, Evernote gives you the ability to add tags to notes, allowing for flexible organization and easier searching of related content. The search function in Evernote is powerful, supporting a wide range of operators and filters to retrieve specific content quickly, including searching for text within images and attachments.

On the other hand, Asana primarily focuses on tasks and projects for organization. Each task can be grouped into projects, and projects can be further organized into teams for better collaboration across an organization. Instead of tags, Asana uses custom fields to add additional information to tasks, which can make searching and filtering more precise. Asana’s search capabilities include keyword searches, filtering by assignee, and sorting by custom fields, providing users with a tailored search experience.

When comparing Evernote and Asana in terms of organizing and searching, it is essential to consider the primary use of each platform. Evernote excels in note-taking and information organization, while Asana is a project and task management tool.

Here’s a table comparing key features related to organizing and searching in Evernote and Asana:

Feature Evernote Asana
Primary Element Notes Tasks
Folders Notebooks/Stacks Projects
Labels Tags Custom Fields
Search Advanced Operators Filtering

Pricing and Plans

When comparing Evernote and Asana, it’s important to consider their pricing and plans. Both platforms offer a free plan, allowing users to get a feel for their features and functionality. However, if you’re looking for more advanced capabilities, both platforms also offer premium plans.

Evernote offers a tiered pricing structure, with the following plans:

  • Free Plan: Basic features such as note-taking, web clipping, and sync across two devices.
  • Evernote Premium: Priced at $7.99 per month, this plan offers more extensive features, such as unlimited device sync, increased storage, and advanced search capabilities.

For more information about Evernote’s pricing, you can check their official website.

Asana also offers multiple plans, catering to various types of users:

  • Free Plan: Offers basic features for up to 15 team members. Tasks, projects, and a kanban view to manage work are available.
  • Premium Plan: Priced at $10.99 per user per month, billed annually, or $13.49 per user per month, billed monthly. This plan includes advanced features like custom fields, timeline view, and priority support.

For a detailed overview of Asana’s pricing, you can visit their pricing page.

In summary, both Evernote and Asana provide users with free and premium plans, each catering to different types of users. Although the pricing for each platform varies, it’s important to consider which service best suits your needs and budget.

Security and Data Backup

Evernote and Asana both prioritize the security and data backup of their users. In this section, we will discuss each tool’s approach to security and data backup.

Evernote offers a robust, multilayer security system to protect user data. Data is encrypted while it is stored and transmitted between devices. Evernote also supports two-factor authentication, adding an additional layer of protection to user accounts 1. Evernote automatically backs up and syncs data to a single, secure cloud server 2. These synchronized data are easily accessible from any device, such as a computer, tablet, or smartphone.

Asana, like Evernote, places a strong focus on security. The platform is compliant with the General Data Protection Regulation (GDPR) and has various security certifications, including ISO 27001 and SOC 2 Type I and II 3. Asana uses encryption both at rest and in transit to protect user data. Similar to Evernote, Asana also provides two-factor authentication for user accounts. Data backup with Asana is automatic, as the platform maintains regular backups of customer data to ensure quick recovery should there be any issues 3.

In comparison to other tools like Trello and Slack, Evernote and Asana provide distinct workflows that cater to different types of projects and tasks. However, their approach to security and data backup is quite similar. Both tools emphasize user data protection, with encryption and two-factor authentication being standard features. Furthermore, both platforms automatically back up user data to ensure easy access and recovery.

Customer Support and Reviews

When it comes to customer support, both Evernote and Asana have their unique ways of assisting users. Evernote provides support through their comprehensive Help & Learning center with tutorials, FAQs, and guided steps for using the platform. Evernote also offers a forum-based community where users can seek help from fellow users. To access direct support from the Evernote team, users must have a premium account.

Asana, on the other hand, offers extensive documentation and resources via their Help center. Users can find articles, guides, and video tutorials that cover a wide range of topics. Additionally, Asana users can connect with one another through the Asana Community forum. Premium subscribers can benefit from priority support, including email and chat support with faster response times.

User reviews are an essential aspect to consider when comparing Evernote and Asana. Overall, users seem to appreciate Evernote for its functionality as a note-taking and digital organizer tool. One study exploring the functionality of mobile applications for project management mentioned that Evernote’s professionalism, functional, and technical support were highly appreciated by customers. People also reported liking how the platform allows easy access to their notes across multiple devices.

Asana’s user reviews, meanwhile, often emphasize its project management capabilities and customizable workflows. The platform enables users to better collaborate and manage projects effectively. In a comparison of business platforms, Asana earned praise for its customizability and powerful features, such as task assignments, deadlines, and progress tracking. Some users, however, have pointed out that Asana’s learning curve can be steep, especially for newcomers to project management.

Feature Evernote Asana
Support Type Help center, user forums Help center, user forums, email/chat
Premium Support Yes, for premium account holders Yes, for premium subscribers
User Reviews Positive for notes organization Positive for project management

Additional Tools and Features

When comparing Evernote and Asana, it’s essential to consider the additional tools and features each platform offers. These can play a significant role in improving productivity and ensuring seamless collaboration among team members.

Attachments: Both Evernote and Asana support adding attachments to notes or tasks. Evernote allows users to attach files such as images, PDFs, and other document types. Similarly, Asana also provides the option to attach files to tasks directly from your computer or from third-party services like Google Drive, Dropbox, and Box.

Notifications: Real-time updates are essential to keep team members informed about changes or updates in tasks. Asana provides notifications for different types of activities, like new tasks, task status updates, or due date changes. Evernote, which is primarily designed for note-taking, does not offer real-time notifications, but you may receive updates via email when there are modifications made in shared notebooks.

Due Dates and Task Dependencies: Asana excels in managing tasks with its features like due dates and task dependencies, which help organize workloads, set priorities, and ensure smooth task progression. In contrast, Evernote, being a note-taking application, lacks these advanced task management features.

Calendars and Timeline: Asana offers a calendar view that helps users visualize tasks based on their due dates. Additionally, it also has a timeline view for planning projects more effectively and tracking tasks across a timeline. On the other hand, Evernote does not have built-in calendar or timeline features but can be integrated with third-party calendar applications for organizing notes by date.

Multiple Workspaces: Both Evernote and Asana provide options to maintain multiple workspaces. In Asana, these are called teams, while in Evernote, these can be accessed by creating different notebooks for various projects or categories.

Feature Evernote Asana
Attachments Yes Yes
Notifications No (Only via email) Yes (Real-time updates)
Due Dates No Yes
Task Dependencies No Yes
Calendars No (Requires third-party app) Yes
Timeline No Yes (Premium feature)
Multiple Workspaces Yes (Notebooks) Yes (Teams)

In summary, while Evernote shines as a note-taking application with features like attachments and multiple workspaces, Asana stands out as a comprehensive task and project management tool that offers a variety of additional features such as notifications, due dates, task dependencies, calendars, and timeline views.


In comparing Evernote and Asana, it’s important to consider their distinct features and use cases. While both are designed to improve productivity and organization, they cater to different needs and user preferences.

Evernote is primarily meant for note-taking and information storage, making it an ideal choice for students, researchers, or those who need a digital space to store their ideas and thoughts. This study on postsecondary students with ADHD revealed that disability service providers and access technologists should be aware of general-use mobile apps like Evernote, as they can be helpful for doing schoolwork.

Asana, on the other hand, excels as a project management tool. It’s designed for teams and collaboration, providing an organized system to track tasks, deadlines, and progress. This research on exploring the functionality of mobile applications for project management found that apps like Asana mainly focus on supporting the role of the project manager and enabling collaboration among team members.

In summary, the choice between Evernote and Asana ultimately depends on user needs and preferences. Evernote’s strengths lie in note-taking and information organization, making it better suited for individual use and academic settings. On the other hand, Asana is a powerful project management tool designed for team collaboration and effectively managing tasks. Both have their unique advantages, and selecting the right tool depends on the specific requirements of the user.


  1. https://link.springer.com/chapter/10.1007/978-1-4842-9476-5_1

  2. https://books.google.com/books?id=iJU4DwAAQBAJ&pg=PT19

  3. https://cocreaid.eu/wp-content/uploads/2023/02/CoCreAid_Report_PR1.pdf 2