Joplin vs Notion: A Comprehensive Comparison for Better Productivity

The world of music has always seen rivalries and comparisons that captivate audience’s interests. One such comparison is between two remarkable artists, Janis Joplin and the software called Notion. While these two entities might seem unrelated at first, delving deeper into their respective domains reveals some fascinating insights.

Janis Joplin was an influential figure in the music industry, known for her powerful and soulful voice that captivated audiences. She rejected notions of social acceptability, challenging conventional ideas and pushing boundaries in her artistry source. On the other hand, Notion is a versatile software designed to improve organization and productivity through a unified workspace for various tasks. The software defies pre-existing concepts of productivity tools by offering a flexible, customizable, and user-friendly experience.

By comparing these two seemingly unrelated subjects, we can uncover the unique ways they challenge conventional thinking in their respective fields, paving the way for more innovative ideas and creative developments.


In this section, we will compare two popular note-taking apps: Joplin and Notion. Both apps offer a variety of features that cater to users seeking an efficient note-taking and organization tool. We will discuss the primary aspects of each app, focusing on their key features, functionality, and potential benefits.


Joplin is an open-source note-taking app that provides users with various features to organize and manage their notes effectively. The application offers synchronization options with major cloud services, enabling users to access their notes across different devices seamlessly. Some of the standout features of Joplin include:

  • Cross-platform compatibility: Joplin is available on major platforms such as Windows, macOS, Linux, Android, and iOS.
  • Markdown support: Users can format their notes with Markdown, making it easier to create and edit content.
  • Web clipper: Joplin features a web clipper that allows users to capture and store web pages directly in the app.
  • Encryption: Joplin offers end-to-end encryption to protect users’ data and privacy.


Notion is a popular note-taking and database-driven app that incorporates various functionality to manage and structure notes, tasks, and projects. The app’s extensive toolset has garnered widespread attention, allowing users to create complex databases with ease. Some of the key features of Notion are:

  • Web-based interface: Notion is accessible from any device with a web browser, making it easy to use without installing any software.
  • Customizable templates: The app offers a variety of templates for different use cases such as note-taking, project management, and more.
  • Database support: Notion allows users to create and manage databases, providing the flexibility to store and organize different types of data.
  • Collaboration: Users can easily collaborate and share their content with others by providing access or sending an invitation.

While both Joplin and Notion offer diverse features, each app caters to distinct user needs and preferences. Joplin is ideal for users who prefer an open-source solution with cross-platform compatibility and strong data privacy features, while Notion suits users looking for a more comprehensive toolset, extensive customization options, and collaboration capabilities. It is crucial for users to evaluate their requirements and choose a note-taking app that aligns with their specific needs and preferences.

Factors Joplin Notion
Web Access No Yes
Notes Yes Yes
Database No Yes
Open Source Yes No
Collaboration Limited Yes
Encryption Yes No (In transit)

Features Comparison

User Interface

Both Joplin and Notion offer user-friendly interfaces allowing users to easily navigate and organize content. Joplin has a more traditional note-taking interface, with a hierarchical structure, whereas Notion utilizes a flexible, modern approach with a block-based structure.

Note Organization

In Joplin, you can organize your notes into notebooks and sub-notebooks, as well as make use of tags. In contrast, Notion relies on a more versatile system using pages and databases, which can be organized into hierarchical structures or linked together.


Joplin offers synchronization via WebDAV, Dropbox, OneDrive, and Nextcloud, with options for customizing sync intervals. Notion, on the other hand, syncs your content automatically across all devices through its cloud-based service.

Editor and Formatting

While Joplin supports markdown syntax for creating and formatting notes, Notion takes a different approach with a rich text editor that combines markdown-like shortcuts with a wide range of formatting options, including headings, lists, quotes, and code blocks.

Web Clipper

Both Joplin and Notion provide web clippers as browser extensions for capturing web content. Joplin’s web clipper allows you to save web pages, articles, and images, while Notion’s web clipper provides more options for saving content, including links, articles, and even whole pages as database entries.


Notion offers built-in templates for various use cases, such as project management, team collaboration, and content creation. Users can also create and share their own templates. Joplin doesn’t have built-in templates, but users can manually create reusable notes or use third-party tools to create templates.

Tables and Databases

Notion stands out with its powerful tables and databases feature that allows users to create customizable databases with formulas, filters, and aggregations. Joplin, in contrast, doesn’t have a native database feature, but offers limited table creation capabilities through markdown.

Features Joplin Notion
Tables Limited Advanced
Databases No Yes


Notion is designed for collaboration, with options for team members to work simultaneously on documents, communicate through comments, and get real-time updates. Joplin, primarily designed for individual note-taking, lacks built-in collaboration features.

Security and Encryption

Joplin offers end-to-end encryption (E2EE) to protect your notes, whereas Notion encrypts data at rest and in transit but doesn’t provide E2EE. Both platforms enable users to set up password protection for added security.

Platform Availability

Joplin is available for Windows, macOS, Linux, Android, and iOS, and offers a CLI interface for advanced users. Notion is accessible on Windows, macOS, Android, iOS, and through a web browser. Joplin has an advantage for Linux users and those who prefer a CLI interface.

In conclusion, this features comparison should help you decide which tool is right for you based on your specific needs and preferences.

Joplin Specific Features


Joplin offers a high degree of customization to suit the user’s preferences. With a wide range of options for changing the display and functionality, users can tailor the app to their needs. Markdown support enables easy formatting of text and notes, while the ability to add tags helps in organizing and searching for specific content.

Offline Availability

One of the key features of Joplin is its offline access capability. Users can access and edit their notes even without an active internet connection. This feature ensures continuous productivity and makes the app particularly useful for those who work in areas with limited connectivity.

Nextcloud and WebDAV Sync

Joplin supports Nextcloud and WebDAV sync, which allows users to easily synchronize their notes across multiple devices. This feature not only ensures seamless integration of data between devices, but also provides an added layer of security by allowing users to host their own storage solution, instead of relying on third-party cloud services like Dropbox.

Sync Method Supported by Joplin
Nextcloud Yes
WebDAV Yes
Dropbox No


MyFleetistics is an open-source Fleet Management plugin for Joplin. It offers advanced functionality to manage and monitor various aspects of fleet operations within the app. Integrating this plugin enhances the core Joplin experience and demonstrates its extensibility through open-source contributions.

In conclusion, the Joplin app comes packed with specific features that distinguish it from other note-taking applications, such as customization, offline availability, Nextcloud and WebDAV sync, and MyFleetistics integration. Its open-source nature allows for continuous improvement and user-driven developments, making it a strong contender in the productivity app market.

Notion Specific Features

Notion is a versatile tool that offers a variety of features that cater to a wide range of use cases. In this section, we will focus on three key features that help distinguish Notion from other productivity tools.

Rich Content Embedding

Notion enables users to easily embed rich content within pages, from different types of media such as images, videos, and audio files, to more complex integrations like calendar, tables, and files from various storage services like OneDrive. This flexibility allows users to create comprehensive documents that efficiently combine various formats of information together, making it simpler to understand and access relevant data all in one place.

For example, you can embed a LibreOffice document directly into your Notion workspace, or display a file stored in OneDrive as a preview, all without needing to leave the Notion interface. This enhances the overall experience by streamlining navigation and creating a seamless workflow between your documents and resources.

Team Collaboration

Notion excels in team collaboration, offering real-time updates and the ability to work simultaneously on pages and documents. Team members can easily assign tasks, add comments, and mention each other, facilitating smooth communication. The tool also provides access controls and permissions, ensuring that each team member has the appropriate level of access to projects and documents.

Another valuable aspect of Notion’s collaboration facilities is its support for end-to-end encryption (E2EE). E2EE ensures that data is encrypted on the sender’s device and can only be decrypted by the intended recipient, adding an extra layer of security for sensitive information and maintaining the privacy of your team’s work.

Third-Party Integrations

Notion offers a wide variety of third-party integrations, enabling users to connect and work with numerous applications and services. This helps to improve productivity and efficiency by allowing users to make the most out of the tools they are already using.

Some popular third-party integrations in Notion include embedding Google Calendar, connecting with file storage services like OneDrive, and integrating productivity tools such as Trello and Asana. By leveraging these integrations, users can manage their tasks, documents, and files more effectively, while benefiting from a unified and organized workspace.

Pricing and Plans

Joplin Pricing

Joplin is an open-source note-taking application that offers a free software solution for users seeking a simple and efficient way to manage their notes, tasks, and documents. The application is available on multiple platforms, including Windows, macOS, Linux, Android, and iOS. One of the key aspects of Joplin’s pricing is that it is entirely free to use, thanks to the support of its user community.

Although the software is free, users may choose to sync their data with third-party cloud storage services such as AWS, Dropbox, or OneDrive. In this case, users have to consider the pricing of the selected cloud storage provider to estimate their overall costs of using Joplin.

Notion Pricing

Notion, a popular and versatile productivity app, offers a variety of pricing plans to cater to different user needs. The available plans are:

  • Free Plan: Offers limited features, such as 1,000 blocks (items like text, images, or links) per workspace, and limited access to advanced features. This plan is suitable for individuals and small teams just getting started with Notion.
  • Personal Plan ($5/month): Provides unlimited blocks and access to all features, including version history, syncing across multiple devices, and priority support. It’s designed for individuals who require a more extensive set of features.
  • Team Plan ($10/month per user): Designed for teams, this plan includes all the Personal Plan features, plus collaboration tools, team workspace, and advanced permissions.
  • Enterprise Plan (custom pricing): Tailored for large organizations, this plan offers all the features of the Team Plan, as well as dedicated account management, priority support, and customizable pricing based on the organization’s needs.
Plan Price Features
Free Free 1,000 blocks, limited advanced features
Personal $5/month Unlimited blocks, advanced features
Team $10/month/user Collaboration tools, team workspace
Enterprise Custom pricing Account management, priority support

In conclusion, while Joplin provides a free and straightforward note-taking solution, Notion offers a range of pricing plans with varying features to accommodate the needs of different users. It’s essential to consider one’s individual requirements and budget when choosing between the two applications.

Pros and Cons

Joplin Pros and Cons

  • Pros

    • Memory Footprint: Joplin is lightweight, taking up minimal memory and system resources, making it ideal for users who want a note-taking app without affecting their device’s performance.
    • Old School Interface: Joplin has a familiar and simple interface, which can be preferred by users who need an easy-to-navigate experience while working on lengthy notes.
    • Sub-Notebooks: Users can organize their notes using Joplin’s nested notebooks feature, providing better organization and easier note management.
    • Devices: Joplin supports multiple platforms, including Windows, MacOS, Linux, Android, and iOS, allowing users to access their notes on various devices.
  • Cons

    • Toolbar: Joplin’s toolbar may not be as extensive as other note-taking apps; some users might find it limiting in terms of available formatting options.
    • Views: Joplin lacks multiple view options, making it less versatile and adaptable to personal workflows.

Notion Pros and Cons

  • Pros

    • Feature Creep: Notion acts as an all-in-one app, combining note-taking, task management, databases, and more, making it beneficial for users who need varied functionality.
    • Toolbar: Notion offers a wide range of rich formatting options through its toolbar, providing users with greater customization and flexibility.
    • Views: With Notion, users can create different views for their data, including lists, tables, calendars, and boards, making it easier to visualize and navigate information.
  • Cons

    • Memory Footprint: Notion consumes more memory and resources compared to lighter note-taking apps, potentially affecting device performance for some users.
    • Old School Interface: Notion’s modern and advanced interface may take time to get used to, especially for users who prefer traditional note-taking apps.
Feature Joplin Notion
Memory Usage Lightweight Higher Memory Footprint
Interface Old School Modern
Organization Sub-notebooks Flexible Views
Toolbar Limited Extensive
Devices Multiple platforms Multiple platforms
All-in-one N/A Yes


The comparison between Joplin and Notion reveals some key differences and similarities between the two platforms. Joplin, as a free and open-source application, offers a high level of flexibility and customization for users. On the other hand, Notion boasts a more visually appealing interface and a wider range of features to streamline project management and team collaboration.

In terms of note-taking, Joplin provides users with basic capabilities such as Markdown support and end-to-end encryption, ensuring the privacy of users’ data. Notion, however, offers a more extensive range of formatting options, including embedded databases, rich media integration, and pre-built templates. This makes it more versatile for a wider variety of use cases.

For team collaboration, Notion stands out by offering features such as real-time collaboration, permissions, and project boards. Joplin does not provide these features and is mainly geared towards individual users seeking a simple yet powerful note-taking tool.

When it comes to accessibility and the ability to use the platform across multiple devices, both Joplin and Notion are available on various platforms, including Windows, macOS, Linux, iOS, and Android devices. However, Notion has a web-based version that can be accessed using a browser, while Joplin is limited to the downloadable applications.

Although Joplin and Notion cater to different user preferences and needs, both applications are valuable tools in their respective domains. For users searching for a customizable and open-source note-taking solution, Joplin is a suitable choice; however, those who prioritize team collaboration and a richer feature set will find Notion better suited to their needs. Ultimately, the choice between the two platforms depends on the individual requirements and priorities of the user.

Additional Resources

Notion and Joplin are both versatile tools that offer an array of functions. Many users find that exploring additional resources can further enhance the utilization of these tools.

One of the resources beneficial to users involves user forums. Both Notion and Joplin have active communities where people exchange knowledge, assist with troubleshooting or sync issues, and share their experiences, making user forums a valuable resource.

For those focusing on productivity, integrating a timed alarm reminder can be helpful in maintaining a schedule and staying organized while working within these platforms. Various external applications can be combined with Notion and Joplin to set up these reminders.

Text formatting plays a vital role in creating organized and easy-to-read notes. Both Notion and Joplin support text editors that allow formatting options such as tables, bullet points, and bold text, as well as syntax highlighting for code snippets.

While working with documents in Notion and Joplin, users might need tools such as Plottr, Docmosis, and These provide additional support for file organization, document generation, and cloud-based file storage, respectively.

In situations where users want to restrict screen access or monitor usage, Screen Anytime serves as a tool that can assist in managing computer activity within Notion and Joplin.

Notion and Joplin can be integrated with software like Runloyal, Chirospring, and FormKiq, catering to the specific needs of different industries. These integrations help streamline workflows and improve overall efficiency.

An essential factor to consider when using these tools is the quality of the internet connection. Both Notion and Joplin rely on internet connectivity to sync data across devices, making a stable connection necessary.

Multilingual support is available in both Notion and Joplin. With multiple language options, these tools cater to a diverse audience worldwide, ensuring usability and accessibility for non-English speakers.

Functionality Notion Joplin
User Forums Available Available
Formatting Options Rich Options Strong Options
Timed Alarm Reminder Third-Party Third-Party
Internet Connection Required Required
Language Support Multiple Multiple

In summary, exploring additional resources can enhance the experience of working with Notion and Joplin. Integrating these tools with other applications and ensuring optimal usage conditions, such as a stable internet connection and multilingual support, can contribute to a more efficient and productive work environment.