Which Productivity Apps Have Free Trials: Discover Top Choices for 2023

In the fast-paced world we live in, productivity apps have become essential tools for managing tasks, staying organized, and optimizing our time. With countless options available, it can be overwhelming to choose the best app to suit your needs. Luckily, several popular productivity apps offer free trial periods, allowing users to test out their features before committing to a subscription.

During these trial periods, users can explore the app’s interface, functionality, and ultimately determine if it aligns well with their workflow and preferences. From time-management tools to note-taking applications, the array of productivity apps with free trials cater to various professional and personal needs. By taking advantage of these trials, individuals can make informed decisions on which app will best support their productivity goals without incurring any upfront costs.

It is important to make the most out of the free trial period by actively using and evaluating the app. This hands-on approach provides a better understanding of how the app can improve efficiency and effectiveness in daily activities, ultimately leading to better productivity overall. Once the trial period ends, users can decide if the app is worth investing in or if exploring alternatives is necessary.

What Are Productivity Apps

Productivity apps are software applications designed to help individuals and organizations streamline their tasks, simplify workflows, and boost overall efficiency. These apps come in various forms and cater to diverse needs, such as time management, project management, collaboration, and organization.

In today’s fast-paced world, the use of productivity apps has become increasingly prevalent, making it easier for users to manage their daily responsibilities and accomplish their goals. Some popular examples of productivity apps include task managers like Todoist, note-taking apps like Evernote, and collaborative tools like Trello.

One of the key advantages of productivity apps is their flexibility, as they can be customized to suit the specific requirements of different users. This allows professionals and individuals alike to select the tools that best fit their needs, enabling them to work more efficiently and stay on track.

Another notable aspect of productivity apps is their ability to synchronize data across multiple devices. This ensures that users can access their information and stay updated on their tasks, regardless of the device they are using or their location. It also eliminates the need to manually transfer data between devices, saving time and reducing the risk of errors.

For those who want to test out productivity apps before committing to their use or making a purchase, there are many options with free trials. These trials provide users with the opportunity to explore the features and benefits of specific apps to determine if they meet their needs and expectations. Offering free trials also allows developers to gain user feedback, which can be invaluable for improving their apps and addressing any shortcomings.

In conclusion, productivity apps play a crucial role in today’s digital landscape, providing users with the tools they need to streamline their tasks and boost efficiency. By making use of these apps, individuals and organizations can unlock their full potential and navigate the challenges of modern-day life with greater ease and success.

Top Productivity Apps with Free Trials

Microsoft 365

Microsoft 365 is a versatile productivity suite that includes popular applications like Word, Excel, PowerPoint, and OneNote. It offers free trials for its apps that are not only great for collaboration and document creation but also for streamlining business processes. The suite is available on iOS, Android, and desktop platforms. Features such as templates, sharing capabilities, and real-time collaboration make it efficient and user-friendly.


As a leading project management tool, Asana offers a free trial to help users manage their tasks and projects effectively. With its intuitive interface, users can create to-do lists, set deadlines, and assign tasks to team members. Asana’s calendar and notifications features help keep projects on track, while its Zapier integration enables automation and connection with other apps.


Trello is another task management app with a free trial. This app uses boards, lists, and cards to help users organize their work. Trello’s drag-and-drop interface makes it easy to prioritize tasks and visualize project progress. Available on iOS and Android, Trello has many automation features and integrates well with other productivity apps.


Prioritize and schedule tasks with ease using Todoist. This task management app offers a free trial and provides a simple way to create and manage task lists. Todoist supports collaboration features, allowing you to share and delegate tasks with team members. With its iOS and Android compatibility, Todoist allows you to stay on top of your tasks wherever you go.


Slack is a popular collaboration app with a free trial for users to experience its features. It helps teams communicate, share information, and collaborate on projects. With its integration capabilities, Slack can connect with other productivity apps, automating workflows and streamlining business processes.

Hubspot CRM

A customer relationship management (CRM) tool, Hubspot CRM offers a free trial to help businesses manage their contacts and interactions. This app can track and organize emails, phone calls, and meetings, making collaboration between teams more efficient. Hubspot CRM is compatible with both iOS and Android devices.


Take control of your time and productivity with RescueTime. It offers a free trial that tracks your daily activities, helping you understand how you spend your time. With this data, users can make informed decisions about managing their time and improving their productivity.


Lucidchart is a diagramming and flowchart tool that comes with a free trial. It allows users to create, share, and collaborate on diagrams in real-time, making complex ideas visually understandable. Lucidchart’s templates and intuitive interface make it easy to create professional diagrams.


Airtable is a hybrid spreadsheet and database app that offers a free trial to users. It enables you to organize, create, and share your data in a visually appealing and collaborative way. Airtable also supports automation and integration with other apps, improving workflow efficiency.


Stay organized and sync easily between devices with Any.do. This to-do list, calendar, and project management app offer a free trial and are designed to help users manage their tasks efficiently. With its simple interface, Any.do is perfect for personal and professional use on iOS and Android platforms.


Track time and monitor productivity with Clockify, a time-tracking app that comes with a free trial. It helps users understand where their time is spent and optimize their workflows for better productivity. Clockify is compatible with multiple platforms, allowing for seamless time management.


Experience a comprehensive suite of collaboration and productivity tools with Bitrix24. This app provides a free trial and combines CRM, project management, and communication features. Bitrix24 is available on iOS, Android, and desktop platforms, making it a versatile option for businesses of all sizes.

Features to Consider While Choosing a Productivity App

When selecting a productivity app with a free trial, it is essential to consider key features that can help improve your productivity and workflow. Keep in mind factors such as cross-platform compatibility, ease of use, affordability and pricing, task and time management capabilities, collaboration and communication tools, app integrations, and customization features.

Cross-Platform Compatibility

A productivity app should be available on different platforms, such as Windows, macOS, Android, and iOS, to ensure seamless usage across multiple devices. This compatibility provides greater flexibility and allows users to access their tasks and projects from various devices, ensuring a consistent workflow.

Ease of Use

The user interface of a productivity app should be intuitive and user-friendly, allowing users to quickly navigate and complete tasks without a steep learning curve. Your productivity will significantly improve if you can easily understand and use the app and its features.

Affordability and Pricing

While free trials are an excellent way to test productivity apps, it is also crucial to consider the app’s cost after the trial period. Compare the subscription plans or one-time payment options and weigh them against the available features to determine which app will offer the best long-term value for your investment.

Task and Time Management Features

Efficient task and time management capabilities are at the heart of any productivity app. Look for apps that offer features such as task prioritization, scheduling, reminders, goal setting, and tracking your progress to help you manage your time and tasks more effectively.

Collaboration and Communication Tools

If you work in a team or frequently need to coordinate with others, opt for a productivity app that offers collaboration and communication tools. This may include real-time editing, file sharing, commenting, messaging, and notifications to keep everyone informed and on the same page.

App Integrations and Customization Options

A crucial aspect of a productivity app is the ability to integrate with other tools and platforms, which can help streamline your workflow and improve overall efficiency. Check if the app supports integrations with popular tools like Google Calendar, Trello, Asana, or Slack. Additionally, the app should provide customization options, allowing users to personalize their experiences or tailor the app to specific needs.

Free vs Paid Productivity Apps

Free productivity apps often provide basic features that help users get started with organizing tasks, managing their time, and improving focus. These apps might offer a limited experience for those who simply need a few additional productivity tools. However, the depth and breadth of functionality might not be sufficient for users who require more advanced features or customization options. That’s where paid productivity apps or premium features come into play.

One option for users is to opt for apps that offer a free trial period before requiring a subscription. This allows users to test out the app’s functionality and gauge if it fits their specific needs. Some apps offer various subscription tiers, each with its own set of premium features. These may include advanced time-tracking capabilities, team collaboration tools, integration with other productivity apps, or access to comprehensive templates for various workflows.

It’s important to note that there might be concerns regarding data protection and privacy when using free productivity apps. Users should carefully evaluate the app’s privacy policy and data handling practices to ensure that their data is secure and properly protected. Paid apps may provide a higher level of data security and protection, as they often invest more into ensuring their reputation and customer satisfaction.

Here’s a table that illustrates some free productivity apps, their features, and respective subscription options:

App Name Free Features Premium Features Subscription Cost
App A Task Management, Basic Time Tracking Team Collaboration, Advanced Time Tracking $5/month
App B To-Do Lists, Reminders Template Access, Integration with Other Apps $10/month
App C Focus Timer, Habit Tracking Customizable Focus Timer, Detailed Habit Analysis $15/month

In conclusion, users should consider their specific needs, budget, and desired level of customization when choosing between free and paid productivity apps. A practical approach is to first try out free trials or basic versions to get a feel for the app’s usefulness before committing to a subscription. Don’t forget to assess the data protection and privacy aspects to ensure your information remains secure.

Using Your Chosen Productivity App Effectively

Tips for Enhancing Productivity

To maximize the effectiveness of your chosen productivity app, it is important to understand its features and capabilities. Here are some key elements to consider when using productivity apps:

  • Calendar apps: Use calendar apps to schedule your tasks, meetings, and deadlines, enabling you to manage your time efficiently and be aware of upcoming events. Set reminders to help you stay on track.
  • Getting Things Done (GTD): Apply the GTD methodology for organizing, prioritizing, and completing tasks. Many productivity apps support this method, making it easier to implement and stick to.
  • Gantt charts: Utilize Gantt charts within your chosen app to visualize project timelines and progress, ensuring that all tasks are completed on time and resources are allocated effectively.
  • Workflow builder: Leverage the workflow builder feature to automate tasks, streamline processes, and improve efficiency. This will save you time and effort, allowing you to focus on higher priority activities.
  • Time tracking app: Integrate a time tracking app to help monitor your work hours and productivity levels. This can contribute to improved self-discipline and identify opportunities to boost efficiency.
  • Team collaboration: Harness team collaboration tools, such as shared project boards and chat functionality, to maintain open communication and foster a unified approach to task completion.

Overcoming Common Challenges

Inevitably, some challenges may arise when using productivity apps. Here are a few common issues and suggestions on how to overcome them:

  • App compatibility: If you encounter compatibility issues with your chosen app, consider exploring alternative options like Gantt charts or workflow builders to ensure a seamless integration with your existing tools.
  • Limited free trial: If your app offers a free trial period, make the most of it by thoroughly testing its features, understanding its functionalities, and determining if it meets your requirements before committing to a paid plan.
  • Team resistance: If your team is hesitant to adopt a new productivity app, provide training and support to help them understand its benefits and improve user adoption.
  • Analytics: To assess the impact of your chosen productivity app, leverage the analytics feature to track and measure productivity improvements, and iteratively refine your processes based on the insights gained.

By understanding these tips and overcoming common challenges, you can effectively use productivity apps to enhance your efficiency and accomplish tasks more effectively.


There are several productivity apps that offer free trials catering to the needs of small businesses, freelancers, remote workers, and entrepreneurs. These apps enable users to test out their functionality before making a commitment, thereby ensuring that they are a right fit for their specific requirements.

Notion is a popular choice for remote workers and small businesses, offering a unified workspace for managing tasks, notes, and databases. With a free trial period, users can experience the full range of features before upgrading to a paid plan.

ClickUp appeals to freelancers and entrepreneurs, providing a powerful project management tool that boasts time tracking, reminders, and calendar integration. It offers a free plan with limited features, as well as 30-day trials for its premium plans.

Toggl Track is a time tracking app that suits remote workers and freelancers, helping them keep track of time spent on various tasks and projects. The software provides a free 30-day trial for users to explore its capabilities.

Asana is a versatile project management app designed for teams of all sizes, particularly small businesses and startups. Users get a 30-day free trial, allowing them to explore the benefits of the platform in managing projects, tasks, and team collaborations.

Overall, it is essential for individuals and organizations to carefully evaluate available productivity apps and utilize free trials to ensure they select the most suitable solution for their specific needs. By taking advantage of these trials, users can ensure efficient work processes and enhanced productivity in the long run.

App Ideal For Free Trial
Notion Small Businesses, Remote Work Yes
ClickUp Freelancers, Entrepreneurs 30 Days
Toggl Track Remote Workers, Freelancers 30 Days
Asana Small Businesses, Startups 30 Days