Todoist is a popular task management application that helps users stay organized and enhance productivity by managing tasks efficiently. One of the strengths of Todoist lies in its ability to integrate with various other applications, including calendars, email clients, and productivity tools. This article will discuss some of the best Todoist integrations available, which can streamline your daily workflow and provide a seamless experience across multiple platforms.
Calendar integration plays a crucial role in keeping track of deadlines, appointments, and events alongside your tasks. By combining Todoist with powerful calendar applications, you can improve time management and boost overall productivity. Similarly, integrating your email client with Todoist can help you prioritize, manage, and complete your tasks without leaving your inbox.
Finally, productivity apps can provide enhanced functionality for managing both personal and professional projects. By adopting the right integrations, you can create a more efficient workflow that takes advantage of the unique features of various Todoist-compatible productivity tools. In the following sections, we will explore specific integrations that can help you achieve a higher level of organization and productivity.
Integrating Todoist with Top Calendar Apps
Google Calendar
Integrating Todoist with Google Calendar provides you with a seamless way to manage your tasks and events in one place. This integration enables a 2-way sync between the two services, allowing any changes made in either Todoist or Google Calendar to be reflected in the other. To do this, simply follow the steps below:
- Open Todoist and go to the “Settings” menu.
- Click on “Integrations” and find “Google Calendar.”
- Click “Connect” and follow the instructions to link your Google account.
- Select which Todoist project(s) you want to sync with Google Calendar.
- Choose your preferred sync settings, such as event duration and task reminders.
Once set up, your Todoist tasks will appear as events in Google Calendar, and any updates you make, such as marking tasks as complete or rescheduling events, will sync back to Todoist.
Outlook
Similarly, integrating Todoist with Outlook enhances your productivity by combining your tasks and calendar events in one platform. While not offering a native 2-way sync like with Google Calendar, there are third-party tools available to achieve similar functionality, such as Pleexy.
Here’s a brief guide to integrating Todoist with Outlook using Pleexy:
- Visit the Pleexy website and sign up or log in.
- Choose “Todoist” as the task manager and “Outlook” as the calendar service.
- Authorize Pleexy to access your Todoist and Outlook accounts.
- Customize your sync settings, such as folders and labels.
- Click “Finish” to complete the setup process.
After completing the setup, Pleexy will periodically sync your Todoist tasks to Outlook, allowing you to manage your to-dos and events efficiently in one place.
| App | Integration Method | 2-Way Sync | Supports Task Reminders |
|---|---|---|---|
| Google Calendar | Native | Yes | Yes |
| Outlook (via Pleexy) | Third-party | No | Depends on settings |
In conclusion, integrating Todoist with top calendar apps like Google Calendar and Outlook improves the way users manage tasks and events by consolidating them on a single platform. Choose the integration method that best suits your workflow and enjoy the enhanced productivity.
Email Integrations for Todoist
Managing your emails and tasks effectively is essential for productivity. Todoist offers integrations with popular email clients like Gmail and Microsoft Outlook, which can help you achieve Inbox Zero and never miss important follow-ups.
Gmail
Todoist seamlessly integrates with Gmail to help you turn emails into tasks. By using the Todoist Gmail add-on, you can:
- Create tasks directly from an email
- Set due dates and priorities
- Add labels and projects
The Todoist add-on also allows you to open previously created tasks and view comments without leaving your inbox. This feature helps you track ongoing conversations and streamline your workflow.
Table: Todoist Gmail Integration Features
| Feature | Description |
|---|---|
| Emails into tasks | Convert an email to a Todoist task |
| Due dates | Set due dates and reminders for tasks |
| Priorities | Assign priority levels to tasks |
| Labels and projects | Organize tasks with labels and projects |
| Task comments | Add and view comments within Gmail |
Microsoft Outlook
Todoist’s integration with Microsoft Outlook enhances your email and productivity experience. By installing the Todoist Outlook add-in, you gain access to several features that help manage emails and tasks simultaneously:
- Convert emails into tasks
- Set due dates, priorities, and reminders
- Add tasks directly to projects
The Outlook integration lets you view and manage tasks alongside your emails, facilitating more efficient workflows and better task tracking.
Table: Todoist Microsoft Outlook Integration Features
| Feature | Description |
|---|---|
| Emails into tasks | Transform an email to a Todoist task |
| Due dates | Set due dates and reminders for tasks |
| Priorities | Allocate priority levels to tasks |
| Projects | Add tasks directly to specific projects |
By integrating Todoist with Gmail and Microsoft Outlook, you can improve your productivity, streamline your email management, and ensure that you never miss crucial follow-ups.
Top Productivity Integrations
In today’s fast-paced world, having the right productivity tools can significantly boost efficiency. Todoist, a popular task-management app, integrates with several other tools to create a seamless workflow. Let’s explore some of the top integrations with calendar, email, and productivity apps.
Trello
Trello is a project management software that lets you organize tasks through visual boards. By integrating Todoist with Trello, you can easily sync tasks between the two platforms, allowing for better planning and collaboration. When you create a new task on Todoist, it can be automatically added to a Trello board, and vice versa. This integration helps ensure that your tasks are always synchronized, and no important updates are missed.
Evernote
Evernote is a popular note-taking app that helps users store and organize their digital notes. Integrating Todoist with Evernote can allow users to create tasks directly from their notes. For example, if you have an important meeting captured in an Evernote note, you can quickly turn it into a task in Todoist. This way, you have an organized list of tasks along with your notes, making it easier to track your progress.
Asana
Asana is another project management tool that enables teams to collaborate and plan projects effectively. By integrating Todoist with Asana, you can centralize your tasks in one platform. With this integration, you can create, edit, and complete tasks in Todoist while they’re automatically synced in Asana. This helps to streamline team project workflows and ensure everyone is on the same page.
Microsoft Teams
Microsoft Teams is a communication and collaboration platform that brings employees together through chat, meetings, and file sharing. Integrating Todoist with Microsoft Teams enables users to share their Todoist tasks with their team. You can create tasks in Todoist and have them appear as messages in Microsoft Teams, or assign tasks to colleagues directly within the app. This centralized task management makes it easy for teams to stay organized and on track with their work.
Combining Todoist with these top productivity integrations—Trello, Evernote, Asana, and Microsoft Teams—can significantly enhance your workflow, making it easier to manage tasks, collaborate with your team, and stay on top of your daily schedule.
Collaboration and Communication Integrations
Slack
Slack is a popular communication tool that allows team members to easily collaborate and communicate on various projects. Integrating Todoist with Slack can greatly enhance project management and time management. Through this integration, you can create tasks directly from Slack conversations, add labels and sections to better organize your tasks, and receive notifications when tasks are updated or completed.
Furthermore, you can manage your Todoist projects without leaving Slack, making it easy for you and your team to stay on top of your tasks and collaborate efficiently. This is especially helpful in fast-paced work environments where timely communication and collaboration are crucial.
Microsoft Teams
Microsoft Teams is another widely-used team collaboration platform that can seamlessly integrate with Todoist. By connecting Todoist to Microsoft Teams, you can manage all your tasks and projects right from the Teams interface. This allows you to easily collaborate with your team, track progress, and maintain clear communication on tasks and project updates.
You can create and update tasks within Microsoft Teams, and use comments and conversations to keep everyone up to date. Additionally, you can receive notifications for due tasks and new comments on your projects, ensuring that you and your team never miss any important updates.
Conversations
One of the key aspects of any good collaboration tool is the ability to have productive conversations with your team members. Todoist makes it easy to manage comments within tasks and projects, allowing you and your team to communicate and share information with more clarity and efficiency.
By utilizing conversations in conjunction with other Todoist integrations (such as Slack and Microsoft Teams), you enable your team to maintain consistent communication on projects and tasks. This promotes greater collaboration, smooth project management, and increased productivity. Todoist is an excellent choice for anyone looking to improve communication and collaboration within their team, whether it be in a professional environment or between family members and friends.
Todoist and Automation Tools
Todoist is a powerful task management software that can be even more effective when integrated with other popular calendar, email, and productivity apps. In this section, we’ll explore its integrations and automation capabilities using two popular automation tools: Zapier and IFTTT.
Zapier
Zapier is a leading automation platform that connects different applications to create automated workflows, known as “Zaps.” Todoist can be integrated with Zapier to streamline processes with various calendar, email, and productivity apps, such as Google Calendar, Asana, Slack, and more.
For example, a Zap can be created to automatically add tasks from Todoist to your Google Calendar, allowing you to manage your schedule more efficiently. Additionally, a Zap that connects Todoist with your email service (e.g., Gmail) can be set up to create tasks from specific emails, making it easier to stay on top of important tasks and maintain a clutter-free inbox.
Here are some popular Todoist integrations with Zapier:
- Create tasks in Todoist from Google Calendar events
- Automatically add labeled Gmail messages to Todoist
- Add new Trello cards to Todoist as tasks
IFTTT
IFTTT (If This Then That) is another automation tool that connects different apps and devices to create “Applets,” which are similar to Zapier’s Zaps. IFTTT offers integration for Todoist with numerous email, calendar, and productivity tools.
For example, an Applet can be created to sync your Todoist tasks with your smartphone’s built-in calendar, streamlining your schedule management. Another Applet can be set up to connect Todoist to your smart home devices, allowing you to receive reminders and notifications for tasks on specific devices, such as your Google Home or Amazon Echo speaker.
Here are some popular Todoist integrations with IFTTT:
- Sync Todoist tasks with your iOS or Android calendar
- Send Todoist reminders through Google Assistant
- Add new tasks to Todoist via Amazon Alexa voice commands
| Tool | Integration Examples |
|---|---|
| Zapier | Create tasks from Google Calendar events and labeled Gmail messages |
| IFTTT | Sync tasks with iOS or Android calendar, and send reminders through Google Assistant |
By leveraging these powerful automation tools, Todoist can be seamlessly integrated with various calendar, email, and productivity apps, making it an even more effective solution for managing tasks and schedules efficiently.
Time Tracking and Task Management Integrations
When using Todoist for time tracking and task management, it’s important to utilize integrations that can streamline your workflow and increase overall productivity. This section will cover three notable integrations: Pomodone, Pleexy, and Exist.
Pomodone
Pomodone is an integration that combines the Pomodoro technique with Todoist tasks, helping you maintain focus and manage your time efficiently. This integration allows you to:
- Track how much time you spend on individual tasks
- Assign priority levels to your tasks
- Mark tasks as complete directly from Pomodone
One of the benefits of using Pomodone is that it syncs with Todoist due dates and filters, ensuring that you always stay on schedule.
Pleexy
Pleexy is a task management integration that consolidates tasks from various sources into a single Todoist project. By using Pleexy, you can bring together tasks from email, calendar, and other productivity apps to centralize your task management process. This integration offers several features, including:
- Automatically syncing tasks with Todoist
- Configurable task attributes like due date, priority, and labels
- Support for both one-way and two-way sync
Pleexy can also save you time by automatically updating tasks and due dates in Todoist when changes are made in the source application.
Exist
Exist is a personal analytics platform that integrates with Todoist to provide insights into your productivity habits. With Exist, you can better understand your task completion patterns and make informed decisions on how to optimize your time. Some of the key features of the Exist and Todoist integration include:
- Correlating task management data with other activities and habits
- Providing visualizations and statistics of your task trends
- Offering personalized recommendations for improved productivity
By utilizing these integrations, you can enhance your time tracking and task management capabilities in Todoist, leading to a more efficient and productive workflow.
| Integration | Features | Benefits |
|---|---|---|
| Pomodone | Time tracking, priority levels, Pomodoro technique, due date syncing | Better focus, improved time management, streamlined task completion |
| Pleexy | Task syncing, task attributes, one-way and two-way sync support | Centralized task management, automatic updates, increased efficiency |
| Exist | Personal analytics, task trend visualizations, productivity insights | Enhanced understanding of productivity habits, personalized recommendations |
Mobile and Browser Extensions
Android and iOS Apps
Todoist offers integration with some of the best calendar, email, and productivity apps on Android and iOS. The Todoist app is available on both Android and iOS devices, which allows users to access their tasks anytime. In addition, Todoist supports integration with popular calendar apps, such as Google Calendar and Apple Calendar, which helps users streamline their schedules across multiple platforms.
Another noteworthy integration available for Android users is with their contact data, including phone numbers and email addresses, which can enhance user productivity through timely notifications and easy access to important information 1.
For iOS users, Todoist also offers support for native features like Siri and Siri Shortcuts, which lets users interact with their task lists via voice commands seamlessly.
Browser Extensions
Todoist also offers integrations through browser extensions on popular web browsers like Google Chrome, Mozilla Firefox, and Microsoft Edge. Browser extensions are available for the web app and can be easily installed to boost productivity while using a desktop computer or laptop 2.
The entire Todoist experience, which you can access via the web, can also be enhanced with additional features, such as custom keyboard shortcuts, quick add from any website, and distraction-free environments brought by these extensions.
In conclusion, Todoist provides robust integrations for Android, iOS, and browser extensions, which can elevate a user’s overall productivity and make task management more convenient across different platforms.
Getting Started with Todoist Integrations
Todoist is a powerful task manager that can become even more useful when integrated with other productivity tools. In this section, we will guide you through setting up Todoist integrations with the best calendar, email, and productivity apps.
Integration Setup Guide
To get started with Todoist integrations, follow these simple steps:
- Create a free account with Todoist if you haven’t already, by visiting Todoist’s website.
- Navigate to the Integrations tab within your Todoist account settings.
- Browse through the available integrations and click on the desired app you want to integrate with Todoist.
- Follow the provided instructions on the app’s integration page to set up the connection.
Here are some popular integrations you might want to consider:
- Calendar: Connect Todoist to Google Calendar, Microsoft Outlook, or Apple Calendar to sync your tasks and deadlines.
- Email: Integrate with Gmail or Microsoft Outlook to create tasks directly from your inbox.
- Productivity tools: Collaborate seamlessly with tools such as Trello, Asana, or Slack.
- Voice assistants: Use Alexa to add tasks, check your to-do list, or hear upcoming deadlines by integrating Todoist with Amazon Echo devices.
FAQ and Support
If you run into any issues or have questions during the integration process, Todoist offers extensive resources to help you:
- Getting Started Guide: The Todoist Getting Started Guide provides step-by-step instructions for setting up the app and understanding its basic features.
- FAQ: Visit the Frequently Asked Questions section on the Todoist help center for quick answers to common questions.
- Support: If you need further assistance, reach out to Todoist’s support team through their contact page.
By integrating Todoist with your preferred apps, you can achieve better organization and increase your overall productivity. Follow the steps mentioned in the Integration Setup Guide and make use of the resources available in the FAQ and Support sections to ensure a seamless integration process.
Todoist Pricing and Features
Todoist Plans
Todoist offers a variety of plans to cater to the needs of different users. There are three primary plans: Free, Premium, and Business. The Free plan offers basic functionality, allowing users to create tasks, projects, and reminders. The Premium plan, priced at $3 per month when billed annually, includes additional features such as labels, filters, and file attachments. The Business plan, designed for teams, is priced at $5 per user per month and offers features like team collaboration and priority support.
| Plan | Price | Ideal for |
|---|---|---|
| Free | $0 | Basic task and project management |
| Premium | $3/month (annual billing) | Enhanced productivity features |
| Business | $5/user/month | Collaboration with team members |
Features and Benefits
Tasks and Projects: Todoist enables users to efficiently organize and categorize tasks into projects, making it easy to track and manage various responsibilities. Users can create an unlimited number of tasks and projects, and, with the Premium plan, attach files to tasks for seamless collaboration.
Reminders: Todoist ensures users never miss a deadline or forget a task with customizable reminders. Users can set due dates, recurring tasks, and location-based alert.
Productivity: Todoist’s productivity features, such as the Karma system, allow users to monitor their efficiency and progress over time. By completing tasks and maintaining a balanced workload, users acquire Karma points, which can be motivating and help maintain productivity.
Collaboration: The Business plan offers collaboration features that allow teams to assign tasks, share projects, and communicate effectively. Integrations with popular apps like Google Calendar, Microsoft Outlook, and Dropbox enhance the collaboration experience.
Inbox Zero and Follow-up: Todoist helps users achieve inbox zero by allowing them to turn emails into tasks and follow up on them more efficiently. By integrating with email clients, Todoist prevents essential tasks from getting lost in an email avalanche.
In summary, Todoist is a versatile task management platform that suits individual needs as well as team collaboration. Its different plans and features cater to various user requirements while helping them stay organized, productive, and on track.