Todoist vs Evernote: A Comprehensive Comparison

In the realm of productivity apps, two popular options stand out: Todoist and Evernote. Both apps aim to help users organize their tasks, projects, and ideas, but they offer distinct features and strengths that cater to different preferences and needs.

Todoist is known for its powerful and intuitive task management capabilities. It allows users to create, organize, and prioritize tasks while providing a visually simple interface. With recurring tasks, reminders, and project-based organization, Todoist is ideal for those looking to manage their daily errands, work tasks, and personal projects.

On the other hand, Evernote serves as an all-in-one note-taking and organizational tool. It goes beyond task management, offering a platform to store and organize different types of content, such as notes, images, and documents. Evernote’s robust search feature and tagging system make it an excellent choice for users who need a searchable database of their ideas and collected information.

Evernote Basics

Evernote is a powerful note-taking application that helps users organize their thoughts, ideas, and important information. It allows users to create and manage notes, assign tags, and organize them in customizable notebooks. Available on multiple platforms, Evernote can sync across devices so that you always have access to your notes.

One of the standout features of Evernote is its ability to accommodate a variety of note formats. You can easily add images, audio files, web clippings, and even integrate Google Drive documents to your notes. This versatility makes it perfect for users who need a comprehensive note-taking solution.

Evernote Tasks is a newer feature that enables you to create and manage tasks within your notes. This feature makes it even easier to keep track of your to-do lists and stay organized while working within the app. Tasks can be assigned due dates, reminders, and labels to help you prioritize and complete them efficiently.

Evernote offers a free basic plan, but to get the most out of its features, you might consider upgrading to Evernote Premium. With a Premium subscription, you gain access to advanced features such as offline access, larger note sizes, and increased storage space.

Templates are another great tool provided by Evernote. They offer a range of pre-built templates for different purposes like meeting notes, project planning, and goal tracking. You can also create your own custom templates to save time on repetitive tasks and maintain a consistent structure throughout your notes.

Feature Basic Plan Evernote Premium
Monthly uploads 60MB 10GB
Note size limit 25MB 200MB
Offline access No Yes
Google Drive integration No Yes
Templates Limited Expanded

Evernote’s advanced search capabilities make it easy to locate specific information within your notes. By using tags and the search function, you can quickly filter through your notes and find exactly what you’re looking for. This is especially helpful when managing a large number of notes with various topics.

In conclusion, Evernote is a versatile and powerful note-taking tool that can help users stay organized and efficiently manage their tasks while offering many advanced features. Whether you need a simple place to store your thoughts or a more comprehensive solution to manage your projects, Evernote has the functionality to meet your needs.

Todoist Basics

Todoist is a popular task management application developed by Doist that allows users to manage and organize their projects and tasks efficiently. The platform provides a comprehensive set of features, making it a powerful tool for individual and team-based task management.

One of the key aspects of Todoist is the ease of adding tasks. You can create tasks, set priorities, and assign labels to categorize and filter them easily. The app supports the scheduling of tasks by either setting specific due dates or by using natural language input. For example, you can type “Finish report by next Monday,” and the app will automatically recognize and set the due date.

In Todoist, tasks can be organized into projects, which helps you keep track of the work progress for different aspects of your life or teams. You can also share projects with your team members, allowing for efficient collaboration and real-time updates.

Priority settings in Todoist enable you to prioritize tasks by placing them in four different levels. This helps you quickly identify which tasks are the most urgent or important, allowing for better time management.

Labels are another helpful feature in the Todoist app. By assigning labels to tasks, you can filter tasks based on specific contexts, such as work or personal, or focus on tasks related to a certain theme, like finances or health.

Todoist also incorporates a unique feature called Karma that tracks your productivity and keeps you motivated. It awards points based on task completion, planning consistency, and other productivity-related achievements, giving you an insight into your progress over time.

Both the Todoist mobile app and desktop app provide seamless access to your tasks and projects, ensuring that you can stay updated and manage your work on the go. The apps are available on various platforms, including iOS, Android, Windows, and macOS.

In conclusion, Todoist is a user-friendly and powerful task management tool that helps individuals and teams effectively organize and manage their tasks. By employing the app’s features such as priorities, scheduling, projects, labels, and the Karma system, users can improve their productivity and achieve their goals.

Features Comparison

Todoist and Evernote are two popular productivity tools, each with their own strengths and features. Let’s dive into their key differences and how they tackle functionality in various areas of task management.

Sync and reminders: Both Todoist and Evernote have robust syncing capabilities across devices, ensuring your tasks are always up-to-date. However, the two apps have different approaches to reminders. Todoist features flexible due dates, allowing you to set time-based reminders for tasks, whereas Evernote is primarily designed for keeping notes and prioritizes its search function over reminders.

Collaboration and sharing: Todoist excels in collaboration by allowing users to share projects, delegate tasks, and collaborate with team members. Evernote allows you to share notes and notebooks with collaborators; however, it’s more focused on personal organization and note-taking.

UI and navigation: Todoist’s user interface is designed to streamline task management with a clean, minimalistic look. Evernote has a more feature-rich UI, catering towards detailed note-taking and organization.

Themes and workflow: Todoist offers various themes, both premade and customizable, to match your preferred workflow and aesthetic. Evernote, on the other hand, primarily focuses on note-taking features and provides a default theme that is designed for this purpose.

Notifications and mobile app: Both Todoist and Evernote have mobile app versions, with notifications enabled to keep users informed about important updates and tasks. However, certain features such as hybrid exploration are reserved for the Todoist platform.

Integration and support: Todoist boasts an extensive list of third-party integrations, allowing it to connect to a variety of other productivity tools. Evernote has some integration capabilities but is more focused on creating a standalone, self-contained note-taking application.

Below is a table comparing some key features of Todoist and Evernote:

Feature Todoist Evernote
Sync ✔️ ✔️
Reminders Flexible due dates Basic reminders
Collaboration ✔️ Limited
Sharing Projects and tasks Notes and notebooks
UI Clean, minimalistic Feature-rich
Themes Customizable Default theme
Notifications ✔️ ✔️
Mobile App ✔️ ✔️
Integration Extensive Some capabilities
Support ✔️ ✔️

As previously stated, remember that Todoist and Evernote serve different purposes: Todoist is primarily a task management application, while Evernote focuses more on note-taking and organization. When comparing their features, keep their core functionalities in mind and select the app that best suits your needs.

Advanced Functionality

When comparing Todoist and Evernote, it’s essential to consider their advanced features, which contribute to the efficiency and effectiveness of their respective platforms.

In terms of platform availability, both Todoist and Evernote have cross-platform functionality, working seamlessly across Windows, macOS, iOS, and Android. Additionally, both offer browser extensions and integrations with other services such as Gmail, Google Calendar, and Zapier.

For task management and reminders, Todoist shines with its powerful location-based reminders, allowing users to set tasks and notifications based on geographical locations. Evernote, on the other hand, excels in note-taking and organization, with its advanced checklist features and ability to add rich media to notes.

When it comes to customization and themes, Todoist offers a dark theme option, customizable project colors, and powerful filters for sorting tasks. Evernote offers custom templates and a powerful tag system to effectively organize notes. Both applications provide keyboard shortcuts to improve user efficiency.

API access is another essential aspect of in-depth customization and integrations. Todoist offers a comprehensive API, whereas Evernote provides a versatile API that developers can utilize to create custom applications or integrations.

The following table highlights the advanced functionalities offered by Todoist and Evernote:

Feature Todoist Evernote
Platform Windows, macOS, iOS, Android Windows, macOS, iOS, Android
Location Reminders Yes No
Gmail Integration Yes Yes
Google Calendar Yes Yes
Zapier Yes Yes
Filters Yes No
API Yes Yes
Checklist Yes Yes
Customization Yes Yes
Dark Theme Yes No
Adding a Task Easy Moderate
Prioritization Yes Limited
Keyboard Shortcuts Yes Yes

In summary, Todoist and Evernote both offer a variety of advanced functionalities. Todoist tends to be more powerful for task management, while Evernote excels in note-taking and organization. Users may find value in utilizing both applications, depending on their needs and desired features.

Integration and Compatibility

Integration with Other Apps

Todoist and Evernote both offer seamless integration with a variety of other applications. Todoist features integration with popular tools such as Gmail, Google Calendar, and IFTTT. This allows you to synchronize your tasks and reminders across multiple applications and platforms.

Similarly, Evernote integrates with Google Drive, allowing you to easily attach files to your notes and collaborate on projects. It also works with Zapier, providing numerous automation options for your note-taking process.

Integration Todoist Evernote
Gmail Yes No
Google Calendar Yes No
Google Drive No Yes
Zapier Yes Yes

Platform Compatibility

Both Todoist and Evernote cater to a wide range of platform compatibility, providing support for Windows, Mac, iOS, and Android devices. Todoist’s browser extensions for Chrome, Firefox, and Safari make it easily accessible, while its desktop applications for both Windows and Mac ensure a smooth experience regardless of your chosen operating system.

Evernote offers dedicated apps for Windows and Mac, as well as mobile apps for iOS and Android. In addition, it has a feature-rich web interface, catering to users who prefer to access their notes through a browser.

Platform Todoist Evernote
Windows Yes Yes
Mac Yes Yes
iOS Yes Yes
Android Yes Yes
Browser Chrome, Firefox, Safari Chrome, Firefox, Edge

In summary, both Todoist and Evernote offer robust integration options and platform compatibility. Todoist focuses more on task and calendar management, while Evernote excels in information organization and collaboration. Based on your specific needs, you can confidently choose the most suitable application for your personal or professional use.

Pricing and Plans

When comparing Todoist and Evernote, it’s important to consider the pricing and plans they each offer. Both tools provide free plans with basic features, as well as premium plans with more extensive options.

Todoist offers a free plan that includes essential features such as task management, collaboration up to 5 people per project, and synchronization across devices. For those who need more advanced features, Todoist has a Premium plan priced at $3 per month, billed annually. The Premium plan gives users access to features like reminders, labels, task attachments, and customizable themes.

Evernote, on the other hand, provides a free Basic plan with limited features like syncing across two devices, basic note taking, and a limit of 60MB uploads per month. To unlock advanced features, Evernote Premium is available at a cost of $7.99 per month. Evernote Premium offers benefits such as unlimited device access, a larger upload limit of 10GB per month, advanced search options, and PDF annotation.

Here’s a comparison table of the Todoist and Evernote plans, including their pricing and key features:

Plan Price Key Features
Todoist Free Free Task management, collaboration (up to 5 people), synchronization across devices
Todoist Premium $3/month (billed annually) Reminders, labels, task attachments, customizable themes
Evernote Basic Free Syncing across 2 devices, basic note taking, 60MB uploads/month
Evernote Premium $7.99/month Unlimited device access, 10GB uploads/month, advanced search, PDF annotation

In summary, both Todoist and Evernote offer versatile pricing and plan options to suit varying user needs. The free plans cater to basic task management and note-taking, while the Premium plans unlock a wide range of advanced features for those who require a more comprehensive solution.

Getting Started with Todoist

Todoist is a powerful yet simple platform for managing your tasks efficiently. To begin using Todoist, follow these simple steps to create and manage to-do lists, set priority levels, delegate tasks, and keep track of deadlines.

First, sign up for a Todoist account on their website or download the app for your preferred device. After creating your account, start by making a new project. Projects are the primary way to organize tasks, and you can have multiple projects for various aspects of your life.

Now, you’re ready to create your first task. Click on ‘Add task’ and type in your task’s details. Here, you can set a start date, helping you remember when to begin working on it. Upon clicking on the task, you can also add contexts, making it easier to identify the purpose of the task.

Another crucial feature of Todoist is the ability to delegate tasks. In the sharing options, you can add collaborators by entering their email addresses. This feature is especially useful for team projects where multiple people are responsible for completing specific tasks.

Setting priorities for tasks is also straightforward – Todoist provides four priority levels, ranging from P1 (high) to P4 (low). By setting priorities, you can always focus on time-sensitive or important tasks first.

Additionally, you can upload files to each task by attaching them from your device or by using a file-sharing service such as Google Drive or Dropbox. This feature is useful for organizing related documents and having quick access to the necessary files.

Using Todoist consistently will enable you to manage your tasks more effectively, keep track of deadlines, and stay organized in all aspects of your life. Remember to set start dates, use contexts, delegate tasks, set priorities, and upload files to maximize the platform’s potential.

Getting Started with Evernote

Evernote is a popular note-taking application that allows users to easily capture and organize their ideas, notes, and tasks. To get started with Evernote, you need to create an account and download the app on your devices. It’s available for iOS, Android, Windows, and macOS, making it accessible on almost any platform.

One of Evernote’s key features is the ability to create notebooks, which are essentially digital folders that help you categorize your notes. You can create multiple notebooks, such as one for work and another for personal use. Inside these notebooks, you can store individual notes where you can write, type, or attach various types of content, like images and audio recordings.

Tags are another useful feature to enhance your note organization in Evernote. By adding tags to your notes, you can quickly find relevant information across multiple notebooks. For example, if you have a recipe note tagged with “dinner,” it will be easy to find this note later, regardless of which notebook it’s in.

Evernote’s built-in search functionality is another advantage for users. It makes finding and retrieving your notes a breeze, even if you have a vast collection. The search capability extends to the content within your notes, making it highly efficient when seeking specific information.

Another noteworthy aspect of Evernote is its templates feature. Evernote offers various templates for different purposes, including meeting agendas, project planning, and habit tracking. These templates make it simple to create organized, professional-looking notes with minimal effort.

To summarize, Evernote is a versatile and powerful note-taking tool with features like notebooks, tags, and templates that help users effectively organize and manage their notes. Its robust search functionality further enhances its usefulness, allowing easy access to the information you’ve stored. Overall, Evernote is a great choice for individuals seeking a reliable and user-friendly solution to manage their overflowing ideas and tasks.

User Experience and Interface

Both Todoist and Evernote offer slightly different approaches in their user interface and experience, catering to different types of users depending on their requirements.

Todoist is focused on task and project management, with a clean, minimalistic interface that allows users to effortlessly create and organize tasks. The UI features a straightforward navigation system that clearly differentiates between projects, labels, and filters. Additionally, Todoist offers a variety of themes, including a popular dark theme, which contributes to its overall aesthetic appeal. This application provides numerous customization options, allowing users to tailor their workspace according to their needs and preferences, whether it’s through setting different priorities or reorganizing tasks within a project.

Evernote, on the other hand, is primarily designed as a note-taking application. Its interface leans more towards a content-rich experience, providing users with a plethora of features such as attaching images, voice recordings, and different file types to notes. The navigation system in Evernote is built around notebooks, tags, and saved searches, making it easy for users to categorize and locate their notes. Similar to Todoist, Evernote also offers theme options, including a dark theme, which enhances the visual appeal of the application. While Evernote does offer some task management capabilities, it emphasizes more on providing a comprehensive platform for organizing, storing, and sharing information.

The workflow in Todoist is centered around the getting things done (GTD) methodology, which is designed to help users easily capture, organize, and prioritize tasks. Evernote, in contrast, serves as a digital filing cabinet that provides space for a more freeform note-taking process that may include brainstorming, meeting notes, and research.

In summary, the user experience and interface of Todoist cater to those looking for a dedicated task management solution. It is highly customizable and offers a clear-cut navigation system. Evernote, conversely, is a versatile note-taking platform that supports a diverse range of content types and organizational possibilities, with a user interface built to accommodate the multifaceted needs of its users.

Organizing and Productivity

Todoist and Evernote are popular productivity tools that offer different approaches to organizing tasks and information. While Todoist is designed specifically for managing to-do lists and prioritizing tasks, Evernote functions as a multi-purpose note-taking and organizing tool.

In Todoist, you can categorize tasks using projects, labels, and priorities to improve organization. Users can create custom filters for specific views, such as tasks with certain labels or deadlines. Evernote, on the other hand, is more suited for organizing content through the use of notebooks, tags, and search functionality. Templates are available in both Todoist and Evernote for creating efficient workflows and standardizing note-taking processes.

When it comes to measuring productivity, Todoist offers a built-in Karma system. This feature tracks your task completion habits over time, allowing you to set daily and weekly goals, visualize your progress, and reflect on your productivity trends. Evernote doesn’t have a similar in-built progress tracking system, but you can create custom solutions using templates and tags to monitor your activities.

An important factor to consider while choosing between Todoist and Evernote is the type of content you need to manage. Todoist is focused on task management and excels in creating, prioritizing, and organizing actionable tasks with reminders. Evernote, meanwhile, excels at capturing, organizing, and sharing various content types such as text, images, web clips, and documents.

To give you a better idea of what each tool offers, here is a comparison table highlighting key features:

Feature Todoist Evernote
Main Focus Task Management Note-taking and Organization
Organization Projects, Labels, Priorities, Filters Notebooks, Tags, Search
Templates Available for tasks and projects Available for note-taking
Productivity Karma system for tracking progress Custom solutions with templates
Content Types Primarily text-based tasks Text, Images, Web Clips, Files

In summary, both Todoist and Evernote can help improve productivity and organization, but their core functionalities differ. Choosing the right tool depends on your specific needs, whether it’s task management or versatile note-taking and organization.


In comparing Todoist and Evernote, it’s important to understand their core functionalities and how they can be used to enhance productivity. Todoist is primarily a task management application that specializes in helping users organize and prioritize tasks using lists, labels, and filters. On the other hand, Evernote is a note-taking and archiving application that enables users to create multimedia notes, categorize them using tags or notebooks, and search within them efficiently.

When considering these two productivity tools, it’s crucial to identify your specific needs. If you need a tool focused on managing daily tasks, setting deadlines, and sorting tasks into projects, Todoist would be a better fit. However, if your primary goal is to create and archive notes, ideas, or web clippings and keep them organized and accessible, it could be worth giving Evernote a try.

Some users even choose to use both tools simultaneously to maximize their productivity potential. By integrating Todoist and Evernote, you can create a seamless workflow that enables you to keep track of tasks and store valuable information.

In conclusion, both Todoist and Evernote offer distinct features and capabilities suitable for different purposes. To determine which tool aligns with your needs, it’s essential to analyze your productivity demands and preferences.