Todoist is a powerful and user-friendly task management application that aims to help individuals and teams stay organized and manage their projects effectively. With an intuitive interface and smart features, Todoist is designed to improve productivity by enabling users to keep track of their tasks, set deadlines, and prioritize work. This review will provide an insight into the pros, cons, pricing, features, and integrations offered by Todoist, helping potential users make an informed decision about adopting this application.
One of the key aspects of Todoist that sets it apart from other task management tools is its seamless integration capabilities. It can easily connect with other productivity applications, enhancing the workflow with minimal effort. Additionally, Todoist offers flexibility in terms of managing tasks, projects, and deadlines, making it suitable for users with different working styles. However, like any software, it also has some drawbacks that may not make it the ideal choice for everyone.
In the following sections, we will delve into the specific features, pricing, and integrations that Todoist offers, as well as discuss the pros and cons of using the application. This information will help you gain a better understanding of whether Todoist is the right choice for your personal or professional task management needs.
Pros of Todoist
Todoist, a popular task management app, offers several advantages to its users. One of its biggest strengths is its user-friendly and intuitive interface, which makes it easy for both individuals and teams to manage their tasks and projects. The app is available on multiple platforms, including Android, iOS, Mac, and Windows, making it a versatile and accessible tool for managing your to-do lists.
Todoist makes task organization simple with features like subtasks and due dates. You can create projects and divide them into smaller tasks, making it easier to track the progress of each project. Additionally, Todoist’s natural language processing allows users to add tasks and due dates more intuitively, such as “Pick up groceries tomorrow at 5 PM.”
One of Todoist’s unique features is its integration capabilities with other productivity and collaboration tools. Integrations with Google Calendar, Trello, Slack, and Zapier, for example, allow users to sync their tasks across different platforms and streamline their workflow. Furthermore, Todoist’s collaboration features enable teams to assign tasks and add comments, promoting effective communication within the team.
Todoist offers a variety of plans that cater to different users’ needs, including a robust free version. The free plan provides essential task management features like managing tasks, setting due dates, and adding collaborators. For users who require more advanced features like labels, filters, and project templates, the Pro plan is available at a reasonable price.
Finally, Todoist’s support for Kanban board view through a built-in feature called Board View allows users to visualize their tasks as cards on a board. This is particularly beneficial for individuals and teams that use Kanban principles in their project management activities.
Overall, Todoist stands out as a powerful and flexible task management app that caters to individuals and teams’ varying needs, providing key features like an intuitive interface, advanced task organization, ample integrations, and collaboration support.
Cons of Todoist
While Todoist is an effective task management tool, it is important to consider some of its drawbacks before adopting it as your primary software. Some common criticisms involve collaboration features, file uploads, customization, and pricing.
First, Todoist does not offer advanced and robust collaboration features such as Gantt charts, role assignment, and task dependencies, which are available in other project management tools like monday.com and salesforce. This limitation may negatively impact the organization and management of complex projects with multiple team members and interdependencies between tasks.
Another shortcoming of Todoist is its file upload constraint. The free plan allows only a limited file size (5MB) and requires a premium subscription to increase the limit to 100MB. This could potentially dampen productivity, especially for users with a vast array of file attachments. In comparison, some Todoist alternatives like Google Tasks and TickTick may provide better file management capabilities.
Todoist may not offer extensive customization options required by advanced users. For instance, it lacks a detailed reporting feature that provides an in-depth analysis of completed tasks, priority levels, and activity history. This limitation might pose a challenge for users who need a comprehensive overview of their tasks and progress.
Finally, pricing can be a significant drawback for many users. Todoist’s premium plan starts at $3 per month, billed annually, which could be expensive for individuals or small teams on tight budgets. In contrast, there are free alternatives, such as Google Tasks, that offer basic task management features without the need for a paid subscription.
In conclusion, despite its popularity and effectiveness, Todoist has certain limitations like the lack of advanced collaboration tools, limited file upload capacity, customization options, and potentially expensive pricing plans. It is essential to consider these drawbacks when evaluating the software for your specific needs, as some users might prefer to explore other alternatives that better suit their requirements.
Todoist Pricing
Todoist offers a variety of pricing plans to accommodate different users’ needs. These plans include a free tier, a premium plan, a pro plan, and a business plan. This flexibility allows individuals and teams to find the plan that best suits their needs and budgets.
The free tier is an excellent choice for users seeking basic task management features. This plan includes features such as access to the Todoist app on multiple devices, recurring tasks, and basic collaboration with up to five projects and up to five teammates per project. However, it comes with certain limitations, including a 200-task limit and no access to advanced features or integrations.
The premium plan offers more advanced features, such as task reminders, project templates, automatic backups, and integrations with other productivity apps. With this plan, you also get an increased project limit (up to 300 projects) and a higher number of tasks (up to 10,000). The premium plan is suitable for individuals looking for more powerful task management capabilities.
For users seeking additional benefits and features, the pro plan delivers even more value. This plan includes everything available in the premium plan, plus features such as team collaboration with up to 50 teammates per project, custom access permissions, and advanced team productivity reports.
Lastly, Todoist’s business plan caters to organizations that require advanced collaboration and reporting features for their teams. This plan offers additional capabilities, including priority support, centralized billing and administration, and integration with single sign-on (SSO) providers. Further, it comes with an increased limit of 100 teammates per project.
Below is a summary of the key features and pricing for each of the Todoist plans:
| Plan | Price per Month | Projects Limit | Task Limit | Teammates per Project | Advanced Features |
|---|---|---|---|---|---|
| Free Tier | $0 | 5 | 200 | 5 | No |
| Premium Plan | $3 | 300 | 10,000 | N/A | Yes |
| Pro Plan | $5 | 300 | 10,000 | 50 | Yes |
| Business Plan | $6 | 500 | 10,000 | 100 | Yes |
Take note that the prices listed are for monthly billing. Todoist offers discounts for users who opt for annual billing. The choice between these plans ultimately depends on the user’s specific requirements and the desired available features.
Todoist Features
Productivity and Organization
Todoist offers a range of features to help users stay organized and manage their tasks efficiently. Users can add tasks, set due dates, and input recurring tasks using Todoist’s natural language input, which allows for easy and quick task entry. Labels can be assigned to tasks, allowing users to categorize and prioritize tasks according to their preferences.
Besides, Todoist helps users keep track of their productivity with features like the built-in calendar, project management tools, and customizable views. These features make it easy for users to see their tasks and deadlines at a glance.
Collaboration and Communication
For users working in groups, Todoist provides a range of collaboration features that make teamwork seamless and efficient. Users can share projects, assign tasks to team members, and utilize the comment feature to communicate about specific tasks. This makes it easy for teams to coordinate their work, ensuring everyone stays on the same page and is aware of their responsibilities.
Integrations and Compatibility
Todoist offers a wide range of integrations with other popular productivity and scheduling tools like Google Calendar and Asana. These integrations allow users to sync tasks and events from Todoist to other platforms easily, facilitating seamless management of tasks and schedules. Todoist also offers compatibility with multiple devices and platforms, including iOS, Android, macOS, and Windows, ensuring users can access and manage their tasks anytime and anywhere.
| Feature | Description |
|---|---|
| Task Management | Add tasks, set due dates, and organize tasks |
| Project Management | Manage project timelines and track progress |
| Labels | Categorize and prioritize tasks |
| Natural Language Input | Quickly input tasks using everyday language |
| Collaboration | Share projects and assign tasks to team members |
| Integrations | Connect todoist with popular productivity tools |
Popular Integrations
Todoist is a powerful task management tool that can be enhanced further by integrating it with other popular applications. Here are some of the most common and useful integrations that can improve your productivity and streamline your workflow.
Google Calendar: Todoist’s integration with Google Calendar allows you to synchronize your tasks with due dates directly into your calendar. This makes it easier to visualize your schedule and avoid conflicts with other events. Any updates made in Todoist will automatically be reflected in Google Calendar and vice versa.
Slack: Using Todoist within Slack enables you to effectively manage your tasks while collaborating with your team in real-time. With this integration, you can create, complete, and delegate tasks directly through Slack commands. By keeping your team informed of your progress and task updates, you foster a more efficient and transparent work environment.
Zapier: Zapier is an automation tool that connects Todoist with over 3,000 other apps and services. With the Todoist-Zapier integration, you automate repetitive tasks, such as creating tasks from emails, updating your CRM with new task information, or updating a spreadsheet with completed tasks. This saves time and keeps various aspects of your workflow in sync.
Trello: If you’re used to working with Kanban boards, integrating Todoist with Trello is the perfect way to boost productivity. By connecting both tools, you can create tasks in Todoist directly from Trello cards, and manage your tasks on a visual board. This gives you a clear overview of your project’s progress and helps prioritize tasks effectively.
In summary, Todoist offers numerous integrations with popular apps and services, such as Google Calendar, Slack, Zapier, and Trello. These integrations help improve productivity, streamline workflow, and enhance collaboration within your team. By leveraging these powerful integrations, you can make the most of Todoist’s capabilities and take your task management to the next level.
Todoist Alternatives
When it comes to task management tools, aside from Todoist, there are several other alternatives worth considering. These platforms offer unique features and pricing structures that can cater to various users and requirements.
Trello is a popular project management tool that relies on boards, lists, and cards for visual organization. It is highly customizable and integrates with various apps, suitable for teams that require a more visual approach to task management. Trello’s basic plan is free, while additional features come with paid plans.
TickTick is another task management app that offers unique features, such as a built-in Pomodoro timer and customizable themes. Users can easily collaborate with others and enjoy integration with numerous third-party apps. TickTick offers a free version and a premium plan with extra features.
Google Tasks is an excellent option for users deeply entrenched in the Google ecosystem. It provides a simple, no-frills interface that is easily accessible within Gmail, Google Calendar, and other Google apps. Google Tasks is a free tool without additional subscription plans.
Asana is a robust project management platform for teams and individuals that require advanced task management options. Asana’s key features include task dependencies, custom project templates, and extensive app integrations. Asana offers a free basic plan and multiple paid plans for additional features.
Monday.com is a versatile work operating system designed to automate processes and improve collaboration. It can be customized to suit various industries and use-cases. Monday.com offers a variety of pricing plans based on the number of users and desired features.
| Alternative | Key Features | Pricing |
|---|---|---|
| Trello | Boards, lists, cards, app integrations | Free basic plan, paid plans for additional features |
| TickTick | Pomodoro timer, themes, collaborations, integrations | Free version, premium plan for extra features |
| Google Tasks | Simple interface, integration with Google apps | Free |
| Asana | Task dependencies, templates, integrations | Free basic plan, multiple paid plans for added features |
| Monday.com | Customization, automation, app integrations | Pricing based on users and features, free trial available |
Conclusion
Todoist is a powerful task management tool that offers a wide range of features for individuals and teams to stay organized and productive. With its simple design and intuitive interface, it’s easy to dive in and start managing tasks and projects.
Some of the pros of Todoist include its natural language input for task creation, the ability to create subtasks and nested projects, and the Karma system for productivity tracking. The app also provides various customizations and options for tags, filters, and labels. Additionally, Todoist offers integration with various tools, such as Gmail, Google Calendar, and Slack, making it convenient for users to sync and streamline their tasks.
However, there are a few cons to consider. The free version of Todoist comes with limited features, and users may need to upgrade to a paid plan to access premium features like labels, reminders, and file attachments. It is also important to note that other task management apps, like MeisterTask and Asana, offer similar functionalities and might align better with your specific requirements.
The pricing for Todoist ranges from a free basic plan to Premium and Business plans, which provide enhanced features for personal use and team collaborations. The premium plans offer a generally affordable solution for those looking to get more out of Todoist.
In summary, Todoist is a reliable and versatile task management tool suitable for a variety of users. The app is particularly useful for those in need of a feature-rich and user-friendly platform to assist their day-to-day activities. While it may not be the perfect solution for every individual or team, Todoist is a strong contender in the realm of task management applications.